Assistant to the Chief Financial Officer

Provides⠀self-directed⠀complex⠀high-level⠀administrative,⠀planning,⠀project,⠀and staff⠀help for⠀an⠀Executive⠀Vice⠀President⠀to include⠀evaluating⠀departmental⠀operations,⠀assembling⠀background⠀material,⠀reports,⠀and data⠀for⠀meetings⠀and⠀conferences;⠀establishing⠀daily⠀calendar⠀priorities,⠀screening⠀requests⠀and⠀scheduling⠀appointments.⠀Works⠀directly⠀with⠀senior⠀management⠀on special⠀projects.

ESSENTIAL FUNCTIONS OF THE ROLE

• Oversees⠀and/or⠀performs a⠀range of⠀diverse⠀administrative⠀activities⠀in the⠀management,⠀coordination⠀and⠀implementation⠀of the⠀operations⠀of the⠀Executive⠀Vice⠀President⠀with wide⠀latitude⠀for⠀exercising⠀discretion⠀and⠀unbiased⠀judgment;⠀serves as⠀a central⠀point⠀liaison⠀with other⠀departments⠀and⠀external⠀constituencies⠀in the⠀resolution⠀of a⠀variety of⠀daily⠀matters.
• Exclusively⠀generates⠀complex,⠀detailed⠀presentations⠀and⠀reports.⠀Compiles⠀reports⠀and⠀research⠀setting⠀forth⠀progress,⠀adverse⠀trends,⠀and⠀appropriate⠀recommendations⠀or⠀conclusions.
• Oversees⠀the⠀management⠀of the⠀Executive⠀Vice⠀President's⠀calendar⠀to include⠀scheduling⠀and⠀rescheduling⠀and⠀prioritizing⠀as needed.⠀Schedules⠀and⠀attends⠀departmental⠀senior⠀leadership⠀and staff⠀meetings.⠀Prepares⠀agendas⠀and makes⠀arrangements⠀for⠀meetings.
• Screens⠀inquiries⠀and reads⠀and⠀studies⠀correspondence⠀from the⠀public and⠀staff to⠀resolve⠀distribution⠀to the⠀Executive⠀Vice⠀President⠀or⠀referral⠀to other⠀staff⠀members/offices;⠀disseminates⠀information⠀to staff⠀members;⠀send⠀notices⠀for staff⠀meetings,⠀schedules⠀rooms,⠀prepares⠀meeting⠀agendas⠀and⠀background⠀materials.
• Prepares⠀travel⠀itineraries,⠀arranges⠀flight and⠀hotel⠀reservations,⠀prepares⠀expense⠀reports,⠀and⠀submits⠀reimbursement⠀claims.
• Plans,⠀coordinates⠀and⠀executes⠀visits of⠀external⠀corporate⠀executives.⠀Meets and⠀greets⠀executives,⠀clients⠀and⠀prospects⠀in person⠀and on the⠀phone.
• Manages⠀day-to-day⠀office⠀activities⠀and⠀functions⠀to include⠀purchase⠀requests;⠀answering⠀telephones,⠀processing⠀mail,⠀responding⠀to⠀inquiries⠀from the⠀public and⠀staff,⠀taking⠀meeting⠀minute⠀notes; and⠀implementing⠀office⠀procedures⠀and filing⠀systems⠀that lead⠀to greater⠀efficiency⠀and⠀effectiveness.
• Supervises⠀employees⠀as⠀required⠀to include⠀work⠀allocation,⠀training,⠀evaluation,⠀and⠀problem⠀resolution.⠀Recommends⠀various⠀personnel⠀actions as⠀required⠀to include⠀hiring,⠀firing,⠀and⠀promotions.

KEY SUCCESS FACTORS

• Knowledge⠀of⠀administrative⠀practices⠀and⠀procedures.
• Knowledge⠀of⠀customer⠀service⠀methods⠀and⠀procedures.
• Verbal⠀and⠀written⠀communication⠀skills.
• Social⠀skills to⠀interact⠀with a⠀wide range⠀of⠀constituencies.
• Skill⠀in the use⠀of⠀personal⠀computers⠀and⠀related⠀software⠀applications⠀such as⠀desktop⠀publishing,⠀project⠀management,⠀spreadsheets,⠀and⠀database⠀management.
• Skill⠀in⠀organizing⠀resources⠀and⠀establishing⠀priorities.
• Ability⠀to make⠀unbiased⠀administrative/procedural⠀steps and⠀judgments.
• Ability⠀to⠀interpret⠀and⠀implement⠀policies⠀and⠀procedures.
• Ability⠀to work in⠀a team⠀environment.
• Ability⠀to train,⠀motivate,⠀evaluate,⠀and⠀supervise⠀employees⠀as⠀required.