Assistant to the Athletic Director

PBA is a non-denominational Christian University, an NCAA Division II institution, and a member of the Sunshine State Conference (SSC). The university emphasizes a holistic approach to education within a Christian framework, fostering an inclusive environment for students, faculty, and staff.

Position Overview: The Assistant to the Athletic Director provides comprehensive support to the Athletic Director, Associate Athletic Director for Administration, and Compliance Staff. This full-time role includes managing the Athletic Director’s calendar, overseeing budgetary and fiscal operations, and supporting compliance and student-athlete advisory activities.

Key Responsibilities:

• Budget and Fiscal Operations:

  • Oversee and manage departmental budgets, including budget development and monitoring.
  • Conduct audits and reviews of financial reports.
  • Handle departmental purchasing cards and reconciliation.
  • Process invoices and expense statements.

• Administrative Support:

  • Manage the calendar and schedule of the Athletic Director and Associate Athletic Director.
  • Organize travel arrangements and meetings.
  • Prepare meeting notes, reports, and presentations as assigned.

• Compliance and Regulations:

  • Adhere to NCAA, SSC, and university rules and regulations.
  • Attend mandatory compliance and departmental meetings.

• Student-Athlete Advisory Committee (SAAC):

  • Serve as a co-advisor for SAAC.
  • Assist in planning and facilitating SAAC meetings and events.
  • Act as a liaison between student-athletes, coaches, administrators, and the SSC.

Qualifications:

• Education: Bachelor’s degree from an accredited university or college in a relevant field.
• Experience: Minimum of three years of experience in athletics administration or related fields.
• Skills:
  • Strong analytical skills and basic understanding of accounting principles.
  • Excellent communication and organizational skills.
  • Ability to manage budgets and oversee fiscal operations effectively.
  • Experience in managing schedules, travel arrangements, and administrative tasks.

Desired Attributes:

• Interest in athletics and sports administration.
• Ability to work collaboratively with various stakeholders, including student-athletes, coaches, and administrators.
• Proven ability to handle multiple tasks and responsibilities in a fast-paced environment.

Application Instructions: To apply, submit a resume, cover letter, and contact information for three references through the PBA employment portal or email them to the university’s HR department. Include details about your relevant experience and why you are interested in this position.

Equal Opportunity Employer (EOE) Statement: PBA is an equal opportunity employer and encourages applications from individuals of all backgrounds. We are committed to creating an inclusive environment and ensuring equal opportunities for all employees and applicants.