Assistant Property Manager

Job Description:

• Uphold a professional image and attitude while focusing on the company’s objectives and prioritizing the welfare of residents.
• Maintain and organize complete resident files.
• Manage general office filing systems.
• Assist with the preparation of advertising materials for Market Limits.
• Draft letters and memos as needed.
• Help with showing apartment units and screening potential applicants.
• Assist in coordinating the refurbishing and occupancy schedules for vacant units.
• Support the maintenance work order system and follow procedures for purchase orders.
• Maintain and update the purchase order logs for each property.
• Prepare and distribute late notices and rent payment reminders.
• Order office supplies, adhering to established budget guidelines.
• Track and maintain tickler files for annual apartment inspections.
• Assist in keeping the apartment condition and status chart current.
• Help prepare and maintain monthly/weekly reports and analyses.
• Assist in rent collection, ensuring receipts and deposits are accurately prepared for submission to the corporate office.
• Ensure adherence to the Employee Handbook.
• Work with the Attorney and Manager on legal matters and proceedings.
• Support the management of inventory for project supplies and equipment.
• Maintain records of rental prices for comparable units in nearby areas.
• Answer the phone in a polite and professional manner.
• Communicate courteously with residents, applicants, and external partners or vendors.

Qualifications:

• Strong organizational skills with attention to detail.
• High School diploma required.
• Proficient typing skills.
• Ability to accurately use office equipment, including adding machines.
• Previous experience in a full-time secretarial role, preferably in a related field.
• Professional appearance and grooming.
• Strong interpersonal skills with an ability to relate to and understand resident concerns.
• Ability to support the Manager in daily duties and tasks.
• Capable of assisting with the Manager’s responsibilities in their absence.