Administrator

Job Description

Administrative Support: Provide⠀day-to-day⠀administrative⠀support to⠀the⠀Dean’s⠀Office,⠀including⠀managing⠀their⠀schedule,⠀handling⠀correspondence,⠀and⠀preparing⠀documents.⠀Assist in⠀organizing⠀meetings,⠀conferences,⠀and⠀events,⠀including⠀scheduling,⠀coordinating⠀logistics,⠀and⠀preparing⠀materials.⠀Office⠀Management:⠀Serve as a⠀point of⠀contact⠀for⠀visitors⠀and⠀inquiries⠀directed⠀to the⠀Dean’s⠀Office.⠀Records⠀and⠀Documentation:⠀Maintain⠀accurate⠀and⠀up-to-date⠀records,⠀files, and⠀databases⠀for the⠀Dean’s⠀Office,⠀ensuring⠀data⠀integrity⠀and⠀confidentiality.⠀Assist in⠀drafting,⠀editing,⠀and⠀proofreading⠀proposals,⠀documents,⠀reports,⠀and⠀correspondence.⠀Data Entry⠀and⠀Management:⠀Maintain⠀and update⠀databases,⠀records,⠀and⠀electronic⠀files for⠀the Dean's⠀Office,⠀ensuring⠀data⠀accuracy⠀and⠀consistency.⠀Assist in⠀data entry⠀tasks,⠀data⠀analysis,⠀and report⠀generation⠀as needed.⠀E.g⠀College⠀Progress⠀Report⠀Communication:⠀Facilitate⠀communication⠀within the⠀office and⠀with⠀internal⠀and⠀external⠀stakeholders.⠀Handle⠀phone and⠀email⠀inquiries,⠀directing⠀them to⠀the⠀appropriate⠀parties⠀and⠀providing⠀information⠀as needed.⠀Project⠀Support:⠀Assist the⠀Dean’s⠀Office in⠀various⠀projects,⠀research,⠀and⠀special⠀initiatives,⠀ensuring⠀timely⠀completion⠀and⠀delivery⠀of⠀assigned⠀tasks.⠀Collaborate⠀with other⠀staff⠀members⠀and⠀departments⠀as⠀required⠀for⠀project⠀implementation.⠀Qualifications:⠀Bachelor's⠀degree in⠀a relevant⠀field⠀preferred.⠀Previous⠀administrative⠀experience⠀in an⠀academic⠀or office⠀setting.⠀Strong⠀organizational⠀skills and⠀attention⠀to detail.⠀Excellent⠀communication⠀and⠀interpersonal⠀abilities.⠀Proficiency⠀in office⠀software⠀applications⠀(e.g.,⠀Microsoft⠀Office⠀Suite).⠀Ability to⠀manage⠀multiple⠀tasks and⠀priorities⠀effectively.⠀Discretion⠀and the⠀ability to⠀handle⠀sensitive⠀information⠀with⠀confidentiality.⠀And any⠀other⠀tasks⠀assigned⠀by the⠀Dean of⠀the⠀College of⠀Education.⠀Additional⠀Information:⠀The⠀Administrator⠀will be⠀expected⠀to work⠀regular⠀office⠀hours,⠀with⠀occasional⠀flexibility⠀to⠀accommodate⠀special⠀events or⠀projects.⠀The role⠀may⠀involve⠀occasional⠀travel,⠀chaperoning⠀and⠀attendance⠀at evening⠀or weekend⠀events

Minimum Qualifacation

IELT 6.5 Bachelor's degree in a relevant field preferred. 2 years administrative experience in an academic or office setting.

Preferred Qualifacation

Master's degree in Business Administration or any other relevant field.

Excpected Skills

Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency in office software applications (e.g., Microsoft Office Suite). Ability to manage multiple tasks and priorities effectively. Discretion and the ability to handle sensitive information with confidentiality. And any other tasks assigned by the Dean of the College of Education.