Administrator Grants Management

The Administrator, Grants Management at the MacArthur Foundation plays an essential role in supporting the effectiveness of the Foundation's grantmaking efforts. Reporting to the Associate Director, Grant Operations, this position provides grants management support across a designated portfolio, as well as administrative assistance to the grants management team. This entry-level role offers an excellent opportunity for individuals interested in learning about foundation operations, grants management systems, and the overall grantmaking process.

Key Responsibilities:

• Enter grant data into the grantmaking system, ensuring records are complete, including accurate contacts, coding, payments, reporting requirements, and documentation.
• Review grants data and work with the data management team to resolve coding issues.
• Update grantee contact records based on research and staff guidance.
• Follow up with grantees and Finance to ensure that outstanding payment forms and updates to authorized banking contacts are processed.
• Support grantee requirements to ensure approvals are obtained.
• Assist with the reconciliation and closure of grantee records at regular intervals.
• Provide coverage and support for the team during busy periods and staff absences.
• Help review and respond to letters of inquiry (LOI) from potential grantees.
• Handle routine inquiries from applicants, grantees, and internal Foundation staff.

Administrative and Communications Support:

• Provide logistical support to the grants management team, including scheduling meetings and coordinating travel arrangements.
• Assist with team meetings by preparing agendas, taking notes, and tracking decisions and action items.

Foundation and Sector Engagement:

• Participate in Foundation-wide meetings, committees, training programs, and additional tasks as required.
• Engage in professional development opportunities to stay informed about trends in grants management and compliance requirements.

Qualifications:

• Bachelor’s degree or an equivalent combination of education and 1-2 years of relevant work experience.
• A proactive, self-motivated work style, with the ability to collaborate effectively in a team.
• Strong customer service orientation and excellent written communication skills.
• Exceptional attention to detail and ability to follow through on tasks.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Interest in learning about and working with databases.
• A genuine interest in philanthropy, grants management, and nonprofit organizations.
• A demonstrated commitment to equity and inclusion.
• A focus on personal and organizational growth and learning.

Preferred Qualifications:

• Previous administrative experience or data entry experience.

Salary and Work Environment:

• Annual salary starting at $73,900.
• Hybrid work model based in Chicago, Illinois.
• Office environment with occasional physical activities such as bending, reaching, and moving around the office. Reasonable accommodations may be made for individuals with physical disabilities.