Administrator Administrative Services

The Administrative Services team supports the MacArthur Foundation’s daily operations by managing essential services and fostering an efficient and supportive work environment. Under the guidance of the Manager, Administrative Services, the Department Administrator performs various administrative functions, ensuring smooth interactions with vendors, troubleshooting office issues, and supporting all Foundation staff.

Key Responsibilities

• Collaborate with the Administrative Services team on planning and coordinating office moves.
• Maintain the Administrative Services Business Continuity Plan; assist in overall Foundation planning with BOLDPlanning.
• Assist with the Travel Program, including vendor negotiations and travel-related awards for staff.

Onboarding & Facilities

• Oversee onboarding needs, including workspace setup for new hires.
• Coordinate office space refreshes, renovations, and new furniture orders.
• Maintain and process inventory, contracts, and invoices related to furniture and office upkeep.

Budgeting & Support Services

• Support budget planning, forecasting, and capital budget management.
• Assist in managing facility upkeep, addressing requests related to access, lighting, and temperature.
• Provide backup support for mailroom and café services.

Emergency Preparedness & Event Planning

• Participate as an alternate on the Foundation’s Emergency Response Team.
• Assist with special event planning within Administrative Services.

Qualifications

• Bachelor’s degree or some college coursework preferred.
• Minimum of five years of office experience.
• Strong organizational and interpersonal skills, with a proven ability to communicate effectively.
• Proficiency in Microsoft Office Suite (intermediate to advanced).
• Ability to work on-site a minimum of three days a week.
• Ability to lift up to 50 pounds and carry out physical office activities as needed.

Compensation: Annual salary starts at $73,900.

Work Environment: Office-based with intermittent physical tasks such as bending, reaching, and lifting. Accommodations are available for individuals with disabilities.