Accounting Assistant

We are⠀looking⠀for a⠀conscientious⠀self-starter⠀to provide⠀administrative⠀support to⠀our⠀office.⠀This⠀person⠀will⠀assist⠀with⠀routine⠀Accounting⠀functions⠀including,⠀but not⠀limited⠀to,⠀Quickbooks⠀data⠀input.⠀Duties⠀also⠀include⠀front-office⠀duties and⠀project-related⠀admin⠀work. Key⠀to this⠀role is⠀projecting⠀a⠀professional⠀company⠀image for⠀Excel⠀through⠀in-person⠀and⠀phone-based⠀interaction⠀with⠀employees,⠀clients,⠀and⠀partners.

Responsibilities

• Answer⠀calls and⠀transfers⠀them to⠀the⠀appropriate⠀staff⠀member.
• Meet⠀and greet⠀in-person⠀clients⠀and⠀visitors.
• Open⠀and⠀distribute⠀mail
• Quickbooks⠀data⠀entry,⠀assistance⠀with⠀report⠀generation,⠀and⠀invoice⠀preparation
• Create⠀and modify⠀documents⠀(transmittals,⠀letters,⠀memos,⠀reports,⠀tables,⠀etc.)⠀using⠀Word,
• or⠀Excel.⠀Ensuring⠀that you⠀spell-check⠀and⠀proofread⠀your own⠀work.
• Perform⠀general⠀support⠀duties to⠀include⠀but not⠀limited⠀to:⠀photocopying,⠀binding⠀documents,
• faxing,⠀mailing,⠀and⠀filing.
• Maintain⠀and update⠀Archive⠀project⠀files on a⠀routine⠀basis.
• Maintain⠀hard copy⠀and⠀electronic⠀filing⠀system.
• Initiate,⠀sign for,⠀and⠀distribute⠀courier⠀dispatches⠀(UPS/Fed⠀Ex).
• Research,⠀compare,⠀procure⠀and⠀maintain⠀office⠀supplies⠀(general,⠀printer,⠀fax,⠀copier,⠀mail, and⠀kitchen).
• Set⠀up and⠀coordinate⠀meetings⠀and⠀Excel’s⠀attendance⠀and/or⠀participation⠀in⠀conferences.
• Maintain⠀and⠀distribute⠀weekly⠀staff⠀schedules.
• Support⠀staff in⠀assigned⠀project-based⠀work.
• Coordinate⠀all⠀service⠀and⠀repairs⠀for⠀Excel’s⠀office⠀equipment.
• Maintain⠀conference⠀room,⠀supply⠀cabinets,⠀and other⠀common⠀areas of⠀the⠀office.

Qualification Requirements

• Minimum 3+⠀years of⠀related⠀experience
• Proficiency⠀in⠀Microsoft⠀Office,⠀Quickbooks⠀Premier,⠀and Phone⠀Etiquette
• Experience⠀with⠀tracking⠀and⠀responding⠀to⠀Municipal/County/State⠀RFPs/RFQs⠀a⠀plus
• Experience⠀with⠀Constant⠀Contact⠀and/or⠀LinkedIn a⠀plus
• Associates⠀Degree in⠀Business⠀and/or⠀Accounting⠀or⠀Vocational⠀College⠀preferred