Administrative Specialist

The⠀Department⠀of⠀Medicine⠀is seeking⠀an⠀Administrative⠀Specialist⠀for the⠀Community⠀Practice⠀Regional⠀Leads⠀team. In⠀this role,⠀you will⠀offer⠀executive-level⠀support to⠀the five⠀Regional⠀Leads.⠀Primary⠀responsibilities⠀include⠀drafting⠀correspondence,⠀overseeing⠀intricate⠀calendars,⠀arranging⠀meetings,⠀facilitating⠀physician⠀recruitment,⠀coordinating⠀interviews,⠀and⠀managing⠀travel⠀logistics.⠀You will⠀utilize⠀systems⠀like Bruin⠀Buy and⠀Travel⠀Express,⠀as well as⠀preparing⠀various⠀accounting⠀forms for⠀the⠀Regional⠀Practice⠀Leads⠀office.⠀Additionally,⠀you will⠀be⠀accountable⠀for⠀maintaining⠀meeting⠀minutes,⠀reviewing⠀and⠀refining⠀content⠀for⠀distribution,⠀and⠀generating⠀and⠀analyzing⠀reports⠀using the⠀University's⠀financial⠀systems⠀and⠀internal⠀databases.⠀Target⠀hourly⠀rate:⠀$22.03-$43.68

Required:

* Working⠀knowledge⠀of the⠀departmental⠀ambulatory⠀regions.

*⠀Working⠀knowledge/experience⠀in⠀providing⠀executive-level⠀support.

*⠀Working⠀knowledge⠀of⠀UCLA’s⠀Concur/BruinBuy⠀system and⠀Travel⠀Express⠀system

*⠀Demonstrated⠀experience⠀in⠀arranging⠀VIP travel⠀arrangements.

*⠀Demonstrated⠀experience⠀physician⠀recruitment⠀procedures.

*⠀Demonstrated⠀ability to⠀take⠀detailed⠀minutes at⠀important⠀meetings⠀for the⠀senior⠀leadership⠀of the⠀Department.

*⠀Skill in⠀performing⠀various⠀accounting⠀transactions⠀such as⠀debiting,⠀crediting,⠀reconciling⠀expenses,

*⠀Skill in⠀working as⠀part of a⠀team⠀composed⠀of⠀faculty,⠀staff and⠀administrators.

*⠀Interpersonal⠀skills to⠀communicate⠀diplomatically⠀and⠀effectively⠀with all⠀levels of⠀faculty,⠀staff and⠀non-University⠀entities

*⠀Skill in⠀organizing⠀and⠀prioritizing⠀workload⠀in order⠀to meet⠀deadlines⠀in light⠀of⠀changing⠀and/or⠀heavy⠀workload⠀and⠀competing⠀requirements

*⠀Ability to⠀manipulate⠀and⠀utilize⠀existing⠀data⠀within⠀excel.