Kaufman⠀Dolowich⠀LLP, a⠀growing⠀national⠀law firm,⠀dedicated⠀to⠀providing⠀the⠀highest⠀quality of⠀services⠀to our⠀clients,⠀is seeking⠀candidates⠀for a⠀Administrative⠀Services⠀position⠀based out⠀of its⠀Woodbury,⠀Long⠀Island⠀office.⠀The⠀Administrative⠀Services⠀Clerk will⠀undertake⠀a variety⠀of⠀day-to-day⠀office and⠀clerical⠀tasks.⠀They will⠀be an⠀integral⠀part in⠀ensuring⠀that our⠀office⠀operations⠀run⠀smoothly⠀and are⠀successful⠀in⠀supporting⠀other⠀business⠀activities.
Essential Job Functions:
- Distribute⠀hard copy⠀and⠀digital⠀files⠀through⠀printers,⠀copy⠀machines⠀and fax⠀devices.
- Upload⠀documents⠀from⠀electronic⠀media to⠀firm⠀programs.
- Download⠀materials⠀from⠀websites,⠀clouds,⠀flash⠀drive, CD⠀or other⠀media⠀devices.
- Pick⠀up mail⠀and/or⠀files from⠀external⠀offices⠀and/or⠀parties.
- Maintain⠀office and⠀kitchen⠀supply⠀inventory.
- Keep⠀work areas⠀properly⠀stocked⠀and⠀maintained⠀(conference⠀rooms,⠀workstations⠀and office⠀services⠀room).
- Process⠀all⠀incoming⠀correspondence:⠀US Mail,⠀Overnight⠀Courier⠀and Hand⠀Deliveries.
- Maintain⠀printers⠀and⠀printing⠀supplies.
- Court⠀runs as⠀necessary.
- Assist⠀in the⠀coordination⠀of special⠀projects⠀(i.e.:⠀trial⠀preparation,⠀mediation⠀binders⠀and/or⠀large scan⠀and copy⠀jobs).
- Other⠀duties, as⠀assigned⠀by the⠀Office⠀Manager or⠀Managing⠀Partners,⠀to support⠀Office⠀Operations.
Qualifications:
- Proficient⠀with⠀computers⠀and online⠀data.
- Strong⠀verbal and⠀written⠀communication⠀skills.
- Strong⠀organizational⠀skills.
- Computer⠀proficiency⠀(MS Office⠀- Word,⠀Excel and⠀Outlook).⠀Must have⠀intermediate⠀to⠀advanced⠀technical⠀skill in⠀Microsoft⠀Office and⠀handle all⠀digital⠀media.
- Ability⠀to work⠀under⠀pressure⠀and meet⠀deadlines,⠀while⠀maintaining⠀a positive⠀attitude⠀and⠀providing⠀exemplary⠀customer⠀service.
- Ability⠀to work⠀independently⠀and to⠀carry out⠀assignments⠀to⠀completion⠀with⠀limited⠀guidance.
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