Administrative Project Coordinator

Skadden,⠀Arps,⠀Slate,⠀Meagher &⠀Flom LLP⠀(Skadden)⠀has forged⠀a⠀reputation⠀as one of⠀the most⠀prestigious⠀law firms⠀in the⠀world by⠀relying on⠀innovation,⠀intellect,⠀teamwork⠀and⠀tenacity⠀to deliver⠀the⠀highest⠀quality⠀advice and⠀novel⠀solutions⠀to our⠀clients'⠀legal⠀issues. By⠀relying on⠀innovation,⠀intellect,⠀teamwork⠀and⠀tenacity,⠀our⠀lawyers⠀deliver⠀the⠀highest⠀quality⠀advice and⠀novel⠀solutions⠀to our⠀clients'⠀legal⠀issues. We⠀are⠀recognized⠀as a⠀global⠀powerhouse⠀for⠀complex⠀transactions,⠀litigation/controversy⠀issues,⠀and⠀regulatory⠀matters,⠀as well as⠀for the⠀open,⠀collaborative⠀relationships⠀we build⠀with⠀clients.⠀Our⠀attorneys,⠀who⠀reflect⠀diverse⠀backgrounds⠀and⠀perspectives,⠀collaborate⠀seamlessly⠀across⠀50-plus⠀practices⠀and 21⠀offices in⠀the⠀world’s⠀major⠀financial⠀centers.

The⠀Opportunity

We⠀are⠀seeking an⠀Administrative⠀Project⠀Coordinator⠀join our⠀Firm.⠀Within⠀this⠀position,⠀you will⠀be a⠀front-line⠀specialist⠀providing⠀concierge-style,⠀high-level⠀assistance⠀to⠀attorneys,⠀which⠀includes⠀handling⠀administrative⠀tasks,⠀travel⠀arrangements,⠀document⠀management,⠀business⠀development⠀and other⠀complex⠀tasks and⠀projects.⠀This⠀position⠀will be⠀based in⠀our New⠀York⠀office and⠀has a⠀hybrid⠀in-office/remote⠀working⠀schedule.

As the Administrative Project Coordinator you will:

• Perform⠀assignments⠀that are⠀varied and⠀complex in⠀nature,⠀often⠀while⠀under time⠀critical⠀deadlines
• Coordinate⠀complex⠀travel⠀requests⠀including,⠀but not⠀limited⠀to, the⠀procurement⠀of⠀visa-related⠀materials⠀and⠀passport⠀renewal⠀applications
• Troubleshoot⠀software⠀and⠀hardware⠀being used⠀by⠀attorneys,⠀in⠀consultation⠀with⠀technology⠀staff
• Assist⠀with⠀document⠀management⠀and⠀records⠀retention⠀for⠀administrative⠀files
• Develop⠀project⠀strategies⠀to ensure⠀efficient⠀completion⠀of⠀tasks
• Consult⠀with the⠀Firm's⠀support⠀departments⠀and⠀internal⠀staff at⠀all⠀levels,⠀verifying⠀the⠀accuracy⠀of⠀completed⠀work
• Acquire⠀and deploy⠀an⠀understanding⠀of all⠀practice⠀areas of⠀the Firm⠀along with⠀knowledge⠀of⠀practice-specific⠀tasks
• Coordinate⠀with other⠀Firm⠀offices,⠀both⠀domestic⠀and⠀international,⠀as⠀required
• Assist⠀with⠀department⠀initiatives⠀and⠀special⠀projects
• Assure⠀that all⠀completed⠀projects⠀adhere to⠀accepted⠀professional⠀standards
• Assist⠀with⠀preparing⠀materials⠀for⠀presentations⠀and⠀conferences
• Enter⠀attorneys'⠀time⠀records⠀and submit⠀attorneys'⠀expense⠀reports
• Assist⠀with⠀attorneys'⠀calendaring⠀and⠀scheduling⠀requests
• Assist⠀with⠀attorneys'⠀administrative⠀requests
• Perform⠀responsibilities⠀of other⠀support⠀services⠀when⠀needed,⠀including⠀printing,⠀scanning,⠀duplicating,⠀quality⠀control,⠀faxing and⠀hand-delivering⠀packages
• Organize⠀and⠀facilitate⠀conference⠀and video⠀calls
• Answer,⠀screen,⠀place⠀phone⠀calls, and⠀take⠀detailed⠀messages
• Monitor,⠀assign,⠀and⠀complete⠀job⠀requests⠀received⠀through⠀the⠀Supplemental⠀Work⠀Assistance⠀Team⠀service
• Assist⠀with the⠀processing⠀and⠀payment of⠀vendor⠀invoices
• Open,⠀read, and⠀route⠀mail, as⠀directed
• Prepare⠀engagement⠀letters⠀and new⠀matter⠀memos for⠀new⠀clients⠀and⠀matters
• Assist⠀with⠀new-business⠀conflicts⠀process
• Assist⠀in⠀promoting⠀business⠀development,⠀entering⠀contacts⠀and⠀business⠀activities⠀in⠀InterAction,⠀and⠀coordinating⠀with⠀Marketing⠀department,⠀as⠀required
• Coordinate⠀with⠀Conference⠀Services⠀for⠀internal⠀and client⠀meeting⠀requests,⠀including⠀but not⠀limited to⠀audio-visual,⠀catering⠀services,⠀and⠀external⠀vendors
• Coordinate⠀client-related⠀business⠀meals and⠀maintain⠀up-to-date⠀knowledge⠀of Firm-⠀and⠀attorney-preferred⠀restaurants
• Receive⠀and⠀interact⠀with⠀incoming⠀clients⠀and⠀visitors

• Ability to⠀provide⠀upper-margin⠀customer⠀service
• Ability⠀to⠀synthesize⠀information⠀so as to⠀prioritize⠀and⠀organize⠀tasks
• High⠀proficiency⠀with⠀relevant⠀Firm⠀computer⠀software⠀programs⠀such as⠀Outlook,⠀Excel⠀(including,⠀but not⠀limited⠀to,⠀PivotTables,⠀Filters,⠀Conditional⠀Formatting)⠀and⠀PowerPoint,⠀with the⠀ability to⠀learn new⠀software⠀and⠀operating⠀systems
• High⠀level of⠀professionalism
• Flexibility⠀and⠀willingness⠀to perform⠀a wide⠀range of⠀tasks⠀extending⠀beyond⠀routine⠀expectations
• Initiative⠀and⠀confidence⠀to assume⠀a high⠀level of⠀responsibility⠀in a⠀fast-paced⠀environment
• Ability⠀to handle⠀confidential/sensitive⠀matters
• Ability⠀to read,⠀interpret,⠀convey and⠀follow⠀instructions
• Excellent⠀attention⠀to detail;⠀is neat⠀and⠀accurate
• Ability⠀to⠀communicate⠀effectively⠀and⠀maintain a⠀calm and⠀professional⠀demeanor
• Ability⠀to work⠀well⠀independently,⠀as well as⠀effectively,⠀within a⠀team
• Ability⠀to handle⠀multiple⠀projects,⠀assignments⠀and⠀shifting⠀responsibilities⠀and⠀deadlines
• Ability⠀to work⠀well under⠀pressure
• Strong⠀organizational⠀skills
• Flexibility⠀to adjust⠀hours and⠀work the⠀hours⠀necessary⠀to meet⠀operating⠀and⠀business⠀needs
• Flexibility⠀to travel,⠀as⠀required
• Ability⠀to work in⠀office

• Bachelor's⠀Degree
• Minimum⠀one year⠀of related⠀experience⠀in a law⠀or⠀professional⠀services⠀firm
• Must⠀be a⠀Notary⠀Public⠀licensed⠀in New⠀York State⠀or able to⠀obtain a⠀commission⠀within six⠀months of⠀joining⠀the Firm

The⠀starting⠀base⠀salary for⠀this New⠀York⠀position⠀is⠀expected⠀to be⠀between⠀$85,000 to⠀$100,000⠀annually.⠀Actual⠀salary⠀will be⠀determined⠀based on⠀skills,⠀experience⠀(to the⠀extent⠀relevant)⠀and⠀other-job⠀related⠀factors,⠀consistent⠀with⠀applicable⠀law.

Culture⠀& Life at⠀Skadden

What⠀makes⠀Skadden⠀special is⠀our people⠀and the⠀culture,⠀community,⠀and spirit⠀of⠀collaboration⠀we have⠀created.⠀We believe⠀in⠀teamwork⠀and⠀inspiring⠀each other⠀to be our⠀best in an⠀atmosphere⠀that⠀promotes⠀professionalism⠀and⠀excellence⠀in all⠀that we⠀do. We⠀know that⠀inclusion,⠀equity,⠀and⠀drawing on⠀the⠀strength⠀of a wide⠀spectrum⠀of diverse⠀talent⠀only make⠀us better⠀and is⠀vital to⠀the Firm's⠀success.⠀Our goal⠀is for⠀everyone⠀at the⠀Firm to⠀enjoy a⠀challenging⠀career⠀with⠀opportunities⠀for⠀development⠀and growth⠀and to⠀support⠀the⠀well-being⠀of our⠀attorneys⠀and⠀professional⠀staff.

Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive⠀salaries⠀and⠀year-end⠀discretionary⠀bonuses.
• Comprehensive⠀health⠀care⠀(medical,⠀dental,⠀vision),⠀savings⠀plan/401(k),⠀and⠀voluntary⠀benefits.
• Generous⠀paid time⠀off.
• Paid⠀leave⠀options,⠀including⠀parental.
• In-classroom,⠀remote,⠀and⠀on-demand⠀learning⠀and⠀professional⠀development⠀opportunities.
• Robust⠀well-being⠀classes⠀and⠀programs.
• Opportunities⠀to give⠀back and⠀make an⠀impact in⠀local⠀communities.