Administrative Operations Specialist

The Administrative Operations Specialist at the Maricopa County Emergency Management Department is a key role responsible for providing a wide range of administrative support to the Emergency Management (EM) and Security Services (SS) teams. This position plays an essential part in ensuring that the department can respond effectively to disasters and manage security operations efficiently. As an Administrative Operations Specialist, you will assist with important administrative functions including budgeting, contracts, and accounting tasks, helping to keep operations smooth and aligned with department goals.

If you have an eye for detail, enjoy precise tasks, and are looking to make a significant impact by supporting critical emergency response operations, this is the role for you!

Key Responsibilities:

• Administrative Support:

  • Provide a variety of administrative duties to the Emergency Management and Security Services teams.
  • Assist with preparing documents, maintaining records, and managing schedules to ensure smooth operations.

• Budgeting and Financial Support:

  • Assist in managing department budgets, monitoring expenses, and ensuring the accurate recording of financial transactions.
  • Help with budget forecasting and tracking expenditures to ensure compliance with department goals and objectives.

• Contract and Accounting Assistance:

  • Support contract management by tracking contract renewals, assisting in drafting agreements, and maintaining contract files.
  • Provide accounting support by reviewing and processing invoices and payments.

• Disaster and Security Operations Coordination:

  • Provide operational support to ensure effective response during disasters and security operations.
  • Help maintain inventory and logistics coordination to ensure readiness in emergency situations.

• Collaboration with Partners:

  • Work with local and state government partners, industry leaders, universities, and community organizations involved in disaster response and security services.

Qualifications:

• Education:

  • High school diploma or equivalent required. Associate degree or higher in business administration, emergency management, or a related field is preferred.

• Experience:

  • Previous experience in administrative support, budgeting, and financial tracking.
  • Experience in a public safety, emergency management, or security services environment is a plus.

• Skills:

  • Strong organizational skills with a keen eye for detail.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Knowledge of budgeting, contract management, and accounting principles.
  • Excellent communication skills (both verbal and written) and the ability to work collaboratively with multiple teams.

• Other Requirements:

  • Ability to handle sensitive information with discretion and confidentiality.
  • Strong problem-solving skills and ability to manage multiple priorities in a fast-paced environment.

Why Join Us?

• Make an Impact: Play a crucial role in helping the Maricopa County Emergency Management Department prepare for and respond to large-scale community emergencies.
• Collaborative Environment: Work alongside a team dedicated to enhancing public safety and community well-being.
• Professional Growth: Gain valuable experience in public safety administration, budgeting, and emergency management operations.

Salary & Benefits:
Competitive salary, comprehensive health benefits, retirement options, and opportunities for professional development.