Administrative Coordinator

Posted Date 08 Dec 2023

Experience	3 Years	Salary	6000USD
Job Type	Full Time	Company	Tesla
Job Category	Secretary	Qualification	BS Administration
Gender	Male	Last Date	31 Jan
Vacancies	1	Remote	No
Location(s)	California , United States

Job Description

The⠀Vehicle⠀Attributes⠀Team is⠀responsible⠀for⠀leading⠀all⠀aspects of⠀the⠀driving⠀experience⠀related to⠀Vehicle⠀Dynamics⠀and NVH on⠀all⠀current⠀and future⠀Tesla⠀vehicle⠀products.⠀The team⠀is⠀responsible⠀for⠀working⠀cross-functionally⠀across the⠀organization⠀to define⠀and⠀deliver⠀the Tesla⠀DNA and⠀customer⠀delight.⠀Responsibilities⠀of the⠀Administrative⠀Coordinator⠀are to⠀support⠀the team⠀with⠀purchasing,⠀test⠀coordination,⠀logistics,⠀and⠀general⠀administration.

This⠀role is⠀primarily⠀responsible⠀for being⠀the single⠀point of⠀contact⠀for⠀administrative⠀tasks⠀across⠀fleet and⠀purchasing.⠀Coordinator⠀support⠀spans⠀across all⠀projects⠀to help⠀deliver⠀the⠀team’s⠀goals.⠀Coordinator⠀manages⠀the⠀vehicle⠀attributes⠀fleet of⠀development⠀and⠀reference⠀vehicles⠀including⠀vehicle⠀sourcing,⠀scheduling,⠀shipping,⠀and⠀maintenance⠀schedules.

What You’ll Do

Support⠀day to day⠀coordination⠀efforts⠀for the⠀team⠀helping to⠀resolve⠀issues and⠀concerns⠀with cross⠀functional⠀partners⠀including⠀manufacturing,⠀design⠀engineering,⠀supply⠀chain,⠀finance⠀and⠀service
Work⠀with⠀Attribute⠀Program⠀Managers⠀to support⠀file⠀sharing⠀and⠀communications⠀including⠀methodologies,⠀tools, and⠀templates⠀to improve⠀efficiencies⠀within the⠀team
Serve⠀as primary⠀point of⠀contact to⠀support⠀purchasing⠀of team⠀supplies,⠀tools and⠀equipment
Assist⠀in⠀supplier⠀management⠀for⠀obtaining⠀new⠀contacts⠀and⠀on-boarding⠀new⠀suppliers⠀in⠀accordance⠀with Tesla⠀Supplier⠀Standards
Assist⠀in⠀purchase⠀order⠀execution⠀across the⠀quotation⠀process,⠀business⠀justifications,⠀and⠀collaboration⠀with⠀supply⠀chain,⠀finance,⠀and⠀accounting⠀teams⠀including⠀maintaining⠀good⠀account⠀status and⠀invoicing
Lead⠀the⠀management⠀of the⠀vehicle⠀fleet⠀across all⠀Vehicle⠀Attribute⠀teams⠀(Vehicle⠀Dynamics,⠀NVH,⠀Modelling,⠀and⠀Reference)⠀by⠀coordinating⠀with⠀Workshop⠀Managers⠀to ensure⠀new⠀vehicles⠀are added⠀to the⠀fleet⠀based on⠀pre-defined⠀processes⠀and are⠀maintained⠀to⠀appropriate⠀specifications
Own⠀fleet⠀scheduling,⠀auditing,⠀and⠀logistics⠀domestically⠀and⠀internationally,⠀including⠀expedite⠀customs⠀management⠀for both⠀Engineering⠀and⠀Reference⠀vehicles
Work⠀with fleet⠀management⠀and 3rd⠀parties as⠀necessary⠀to acquire⠀reference⠀vehicles⠀discreetly,⠀or⠀negotiate⠀with⠀multiple⠀rental⠀vendors to⠀find a⠀vehicle at⠀a⠀competitive⠀price
Be⠀the main⠀POC for⠀reference⠀vehicles⠀and⠀maintain⠀comprehensive⠀information⠀about each⠀car to⠀train⠀others on⠀vehicle⠀setup,⠀charging,⠀mobile⠀app,⠀service,⠀etc.

What You’ll Bring

3+ years⠀project⠀management⠀or⠀administrative⠀experience
3+⠀years of⠀experience⠀in⠀dealerships,⠀service⠀centers,⠀logistics,⠀supply⠀chain or⠀program⠀management⠀(emphasis⠀on⠀automotive⠀preferred)
Experience⠀with⠀vehicle⠀products⠀and⠀development⠀cycles⠀from⠀prototype⠀to⠀production
Working⠀knowledge⠀of⠀dealership⠀management⠀or CRM⠀tools
Working⠀knowledge⠀of program⠀management⠀tools such⠀as MS⠀Office, MS⠀Project,⠀JIRA,⠀Confluence
Passion⠀for⠀sustainable⠀energy and⠀automotive