Administrative Coordinator

As an Administrative Coordinator, you will be responsible for managing all reception tasks and assisting in purchasing and logistics. Your role will involve ensuring a welcoming environment for visitors and supporting administrative functions to facilitate smooth operations.

Key Responsibilities:

Receptionist / Administration:

• Greet and welcome guests/visitors upon arrival, directing them to the appropriate personnel and office.
• Answer, screen, and forward incoming phone calls, providing accurate information in person and via phone/email.
• Maintain a tidy and presentable reception area.
• Receive, sort, and distribute daily mail and deliveries.
• Ensure office security by following safety procedures and controlling access via the reception desk (monitoring logbook).
• Issue Personal Protective Equipment (PPE) to visitors at the plant.
• Monitor office facilities, including stationery and other office equipment.
• Assist with travel arrangements such as flight, hotel bookings, and car rentals as needed.
• Set up meeting rooms and training spaces, arranging catering for events when required.
• Coordinate with facility/building maintenance for repairs, pest control, and cleaning services.
• Perform additional tasks assigned by the supervisor.

Purchasing and Logistics:

• Create Purchase Orders (POs) in the ERP system and monitor scorecards.
• Send and receive documents and packages, both locally and internationally.
• Draft shipping documents and follow company policies and procedures, including Quality Management Systems (QMS) and Health, Safety, and Environmental Management Systems (HSEMS).

Behavioral Skills/Competencies Required:

• Pleasant personality with a friendly demeanor.
• Excellent communication skills and ability to engage with diverse individuals from various cultures and backgrounds.
• Strong time management and organizational skills with an analytical and problem-solving approach.
• Resourceful and proactive when addressing issues.
• Multitasking ability with effective prioritization of tasks.
• Strong customer service orientation.

Education and Experience Required:

• Proven work experience as a Receptionist or in an administrative role.
• 0-2 years of experience in a related field.
• Diploma degree preferred.
• Experience in logistics is advantageous.
• Knowledge of ERP systems is a plus.
• Proficiency in MS Word, Excel, PowerPoint, and other MS Office software.
• Good command of business English.
• A valid driver’s license.

Company Overview:

Every day, the oil and gas industry’s best minds leverage over 150 years of experience to help our customers achieve lasting success.
We Power the Industry that Powers the World.
Our family of companies provides the technical expertise, advanced equipment, and operational support necessary for success in drilling and production across every region of the world.

Global Family:

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation:

Driven by purposeful business innovation, product creation, and service delivery, we aim to enhance the industry that powers the world.

Service Above All:

We strive to anticipate our customers’ needs and work closely with them to deliver the finest products and services on time and on budget.

If you are a motivated individual with a passion for customer service and administrative excellence, we invite you to apply for this exciting opportunity!