Administrative Business Lead

BlackRock⠀helps⠀investors⠀build⠀better⠀financial⠀futures.⠀As a⠀fiduciary⠀to our⠀clients,⠀we provide⠀the⠀solutions⠀they need⠀when⠀planning⠀for their⠀most⠀important⠀goals. As⠀of 30⠀September⠀2023,⠀BlackRock⠀managed⠀$9.1⠀trillion⠀across⠀equity,⠀fixed⠀income,⠀alternatives,⠀multi-asset,⠀and cash⠀management⠀strategies⠀for our⠀institutional⠀and retail⠀clients.⠀With 70⠀offices in⠀30⠀countries,⠀BlackRock⠀is a truly⠀global⠀firm that⠀can⠀combine⠀the⠀benefits⠀of⠀worldwide⠀reach with⠀local⠀service⠀and⠀relationships.⠀We manage⠀assets for⠀clients in⠀North and⠀South⠀America,⠀Europe,⠀Asia,⠀Australia,⠀the Middle⠀East, and⠀Africa.

The⠀Global⠀Product⠀Group⠀(GPG)⠀innovates,⠀develops,⠀and⠀commercializes⠀products⠀and⠀portfolio⠀solutions⠀to help⠀clients⠀invest.⠀GPG⠀strives to⠀catalyze⠀firm⠀growth by⠀delivering⠀for⠀clients on⠀the⠀biggest⠀asset⠀management⠀trends⠀through⠀expertly⠀designed,⠀scalable⠀products⠀and⠀solutions.

BlackRock⠀is⠀recruiting⠀for an⠀Administrative⠀Business⠀Lead/Partner⠀for the⠀Global⠀Product⠀Group.⠀This⠀position⠀is based⠀in our New⠀York⠀office.⠀The role⠀will⠀primarily⠀support 1⠀Managing⠀Director⠀(Chief⠀Production⠀Innovation⠀Officer⠀and⠀co-Head of⠀GPG).

Responsibilities of the position include, but are not limited to:

• Handle a⠀broad⠀range of⠀duties⠀from⠀day-to-day⠀operational⠀activities⠀to⠀interactions⠀with⠀senior⠀BlackRock⠀and⠀partner⠀firm⠀executives⠀and their⠀assistants.
• Collaborate⠀and⠀partner⠀with other⠀administrative⠀assistants⠀in GPG to⠀ensure⠀appropriate⠀cross-region⠀collaboration⠀and team⠀coverage⠀as needed.⠀Build⠀relationships⠀and⠀partner⠀with other⠀assistants⠀across the⠀firm.
• Manage⠀the daily⠀schedule⠀of the⠀Chief⠀Product⠀Innovation⠀Officer,⠀anticipate⠀necessary⠀background⠀material,⠀directions⠀and other⠀items⠀required⠀for each⠀activity⠀on the⠀schedule.⠀Maintain⠀busy⠀calendars,⠀schedule⠀meetings,⠀ensure⠀managers⠀arrive to⠀meetings⠀on⠀time.
• Handle⠀a large⠀volume of⠀travel⠀planning⠀including⠀airline⠀reservations,⠀hotel⠀accommodations,⠀car rental⠀reservations,⠀car⠀service⠀arrangements⠀and⠀driving⠀directions⠀as⠀needed.
• Process⠀and track⠀expense⠀reports⠀and⠀reimbursements⠀(with⠀assistance⠀of outside⠀vendor).
• Meet/greet⠀visitors/clients,⠀answer⠀phones,⠀coordinate⠀conference⠀rooms/meal⠀arrangements.
• Assist⠀with⠀planning⠀and⠀arrangement⠀of⠀internal⠀team⠀huddle⠀meetings,⠀including⠀securing⠀venue,⠀restaurant⠀reservations,⠀meals,⠀prep of⠀meeting⠀materials,⠀etc.
• Produce⠀letters,⠀memoranda,⠀presentations,⠀reports,⠀etc. as⠀necessary;⠀proofread⠀documents⠀for⠀appropriate⠀grammar,⠀punctuation,⠀and⠀spelling;⠀file and⠀make⠀copies as⠀required.
• Perform⠀ad hoc⠀projects⠀as needed.

Qualifications and Skills

• Minimum 5⠀years of⠀corporate⠀administrative⠀experience⠀in role(s)⠀that⠀interfaced⠀with⠀external⠀clients⠀and⠀executive⠀management;⠀college⠀degree⠀preferred.
• Superior⠀time⠀management⠀skills,⠀detail⠀orientation,⠀flexibility;⠀able to⠀handle⠀many⠀concurrent⠀assignments/meet⠀deadlines⠀with a⠀high⠀degree of⠀accuracy⠀in a⠀potentially⠀high-pressure⠀environment.
• Keen⠀collaborator,⠀proficient⠀at working⠀closely⠀with⠀others on⠀a team and⠀in an⠀evolving⠀work⠀environment.
• Able⠀to operate⠀with⠀discretion,⠀keeping⠀sensitive/confidential⠀information⠀private.
• Strong⠀problem⠀solving,⠀organizational,⠀interpersonal⠀and⠀communication⠀skills.
• Willingness⠀to take⠀initiative,⠀accept⠀responsibility⠀and⠀produce⠀results;⠀self-starter⠀with the⠀ability to⠀work⠀independently⠀and with⠀minimal⠀guidance.
• Excellent⠀phone⠀manner and⠀management⠀a⠀must.
• Extensive⠀experience⠀with⠀Microsoft⠀Suite: MS⠀Word,⠀Excel,⠀Outlook,⠀PowerPoint.
• Experience⠀and⠀proficiency⠀working⠀with⠀automated⠀expense⠀tracking,⠀online⠀travel⠀etc.

Our benefits

BlackRock’s⠀hybrid⠀work model⠀is⠀designed⠀to enable⠀a culture⠀of⠀collaboration⠀and⠀apprenticeship⠀that⠀enriches⠀the⠀experience⠀of our⠀employees,⠀while⠀supporting⠀flexibility⠀for all.⠀Employees⠀are⠀currently⠀required⠀to work at⠀least 4⠀days in⠀the office⠀per week,⠀with the⠀flexibility⠀to work⠀from home⠀1 day a⠀week. Some⠀business⠀groups may⠀require⠀more time⠀in the⠀office due⠀to their⠀roles and⠀responsibilities.⠀We remain⠀focused on⠀increasing⠀the⠀impactful⠀moments⠀that arise⠀when we⠀work⠀together⠀in person⠀–⠀aligned⠀with our⠀commitment⠀to⠀performance⠀and⠀innovation.⠀As a new⠀joiner,⠀you can⠀count on⠀this⠀hybrid⠀model to⠀accelerate⠀your⠀learning⠀and⠀onboarding⠀experience⠀here at⠀BlackRock.

About⠀BlackRock

At⠀BlackRock,⠀we are all⠀connected⠀by one⠀mission:⠀to help⠀more and⠀more⠀people⠀experience⠀financial⠀well-being.⠀Our⠀clients,⠀and the⠀people⠀they⠀serve, are⠀saving for⠀retirement,⠀paying for⠀their⠀children’s⠀educations,⠀buying⠀homes and⠀starting⠀businesses.⠀Their⠀investments⠀also help⠀to⠀strengthen⠀the global⠀economy:⠀support⠀businesses⠀small and⠀large;⠀finance⠀infrastructure⠀projects⠀that⠀connect⠀and power⠀cities;⠀and⠀facilitate⠀innovations⠀that drive⠀progress.

This⠀mission⠀would not⠀be⠀possible⠀without⠀our⠀smartest⠀investment⠀– the⠀one we⠀make in⠀our⠀employees.⠀It’s why⠀we’re⠀dedicated⠀to⠀creating⠀an⠀environment⠀where our⠀colleagues⠀feel⠀welcomed,⠀valued and⠀supported⠀with⠀networks,⠀benefits⠀and⠀development⠀opportunities⠀to help⠀them⠀thrive.