Administrative Business Lead

Posted Date 02 Jan 2024



Experience Icon Experience 5 Years Salary Salary 90000USD - 140000USD
Job Type Icon Job Type Full Time Company Company BlackRock
Job Category Icon Job Category Administration Qualification Icon Qualification BS Administration
Gender IconGender Both Date Last Date 01 Apr
Vacancies IconVacancies 1 Remote IconRemote No
Location Location(s) New Jersey , United States

Description Job Description


BlackRock⠀helps⠀investors⠀build⠀better⠀financial⠀futures.⠀As a⠀fiduciary⠀to our⠀clients,⠀we provide⠀the⠀solutions⠀they need⠀when⠀planning⠀for their⠀most⠀important⠀goals. As⠀of 30⠀September⠀2023,⠀BlackRock⠀managed⠀$9.1⠀trillion⠀across⠀equity,⠀fixed⠀income,⠀alternatives,⠀multi-asset,⠀and cash⠀management⠀strategies⠀for our⠀institutional⠀and retail⠀clients.⠀With 70⠀offices in⠀30⠀countries,⠀BlackRock⠀is a truly⠀global⠀firm that⠀can⠀combine⠀the⠀benefits⠀of⠀worldwide⠀reach with⠀local⠀service⠀and⠀relationships.⠀We manage⠀assets for⠀clients in⠀North and⠀South⠀America,⠀Europe,⠀Asia,⠀Australia,⠀the Middle⠀East, and⠀Africa.

The⠀Global⠀Product⠀Group⠀(GPG)⠀innovates,⠀develops,⠀and⠀commercializes⠀products⠀and⠀portfolio⠀solutions⠀to help⠀clients⠀invest.⠀GPG⠀strives to⠀catalyze⠀firm⠀growth by⠀delivering⠀for⠀clients on⠀the⠀biggest⠀asset⠀management⠀trends⠀through⠀expertly⠀designed,⠀scalable⠀products⠀and⠀solutions.

BlackRock⠀is⠀recruiting⠀for an⠀Administrative⠀Business⠀Lead/Partner⠀for the⠀Global⠀Product⠀Group.⠀This⠀position⠀is based⠀in our New⠀York⠀office.⠀The role⠀will⠀primarily⠀support 1⠀Managing⠀Director⠀(Chief⠀Production⠀Innovation⠀Officer⠀and⠀co-Head of⠀GPG).

Responsibilities of the position include, but are not limited to:

  • Handle a⠀broad⠀range of⠀duties⠀from⠀day-to-day⠀operational⠀activities⠀to⠀interactions⠀with⠀senior⠀BlackRock⠀and⠀partner⠀firm⠀executives⠀and their⠀assistants.
  • Collaborate⠀and⠀partner⠀with other⠀administrative⠀assistants⠀in GPG to⠀ensure⠀appropriate⠀cross-region⠀collaboration⠀and team⠀coverage⠀as needed.⠀Build⠀relationships⠀and⠀partner⠀with other⠀assistants⠀across the⠀firm.
  • Manage⠀the daily⠀schedule⠀of the⠀Chief⠀Product⠀Innovation⠀Officer,⠀anticipate⠀necessary⠀background⠀material,⠀directions⠀and other⠀items⠀required⠀for each⠀activity⠀on the⠀schedule.⠀Maintain⠀busy⠀calendars,⠀schedule⠀meetings,⠀ensure⠀managers⠀arrive to⠀meetings⠀on⠀time.
  • Handle⠀a large⠀volume of⠀travel⠀planning⠀including⠀airline⠀reservations,⠀hotel⠀accommodations,⠀car rental⠀reservations,⠀car⠀service⠀arrangements⠀and⠀driving⠀directions⠀as⠀needed.
  • Process⠀and track⠀expense⠀reports⠀and⠀reimbursements⠀(with⠀assistance⠀of outside⠀vendor).
  • Meet/greet⠀visitors/clients,⠀answer⠀phones,⠀coordinate⠀conference⠀rooms/meal⠀arrangements.
  • Assist⠀with⠀planning⠀and⠀arrangement⠀of⠀internal⠀team⠀huddle⠀meetings,⠀including⠀securing⠀venue,⠀restaurant⠀reservations,⠀meals,⠀prep of⠀meeting⠀materials,⠀etc.
  • Produce⠀letters,⠀memoranda,⠀presentations,⠀reports,⠀etc. as⠀necessary;⠀proofread⠀documents⠀for⠀appropriate⠀grammar,⠀punctuation,⠀and⠀spelling;⠀file and⠀make⠀copies as⠀required.
  • Perform⠀ad hoc⠀projects⠀as needed.

Qualifications and Skills

  • Minimum 5⠀years of⠀corporate⠀administrative⠀experience⠀in role(s)⠀that⠀interfaced⠀with⠀external⠀clients⠀and⠀executive⠀management;⠀college⠀degree⠀preferred.
  • Superior⠀time⠀management⠀skills,⠀detail⠀orientation,⠀flexibility;⠀able to⠀handle⠀many⠀concurrent⠀assignments/meet⠀deadlines⠀with a⠀high⠀degree of⠀accuracy⠀in a⠀potentially⠀high-pressure⠀environment.
  • Keen⠀collaborator,⠀proficient⠀at working⠀closely⠀with⠀others on⠀a team and⠀in an⠀evolving⠀work⠀environment.
  • Able⠀to operate⠀with⠀discretion,⠀keeping⠀sensitive/confidential⠀information⠀private.
  • Strong⠀problem⠀solving,⠀organizational,⠀interpersonal⠀and⠀communication⠀skills.
  • Willingness⠀to take⠀initiative,⠀accept⠀responsibility⠀and⠀produce⠀results;⠀self-starter⠀with the⠀ability to⠀work⠀independently⠀and with⠀minimal⠀guidance.
  • Excellent⠀phone⠀manner and⠀management⠀a⠀must.
  • Extensive⠀experience⠀with⠀Microsoft⠀Suite: MS⠀Word,⠀Excel,⠀Outlook,⠀PowerPoint.
  • Experience⠀and⠀proficiency⠀working⠀with⠀automated⠀expense⠀tracking,⠀online⠀travel⠀etc.

Our benefits

BlackRock’s⠀hybrid⠀work model⠀is⠀designed⠀to enable⠀a culture⠀of⠀collaboration⠀and⠀apprenticeship⠀that⠀enriches⠀the⠀experience⠀of our⠀employees,⠀while⠀supporting⠀flexibility⠀for all.⠀Employees⠀are⠀currently⠀required⠀to work at⠀least 4⠀days in⠀the office⠀per week,⠀with the⠀flexibility⠀to work⠀from home⠀1 day a⠀week. Some⠀business⠀groups may⠀require⠀more time⠀in the⠀office due⠀to their⠀roles and⠀responsibilities.⠀We remain⠀focused on⠀increasing⠀the⠀impactful⠀moments⠀that arise⠀when we⠀work⠀together⠀in person⠀–⠀aligned⠀with our⠀commitment⠀to⠀performance⠀and⠀innovation.⠀As a new⠀joiner,⠀you can⠀count on⠀this⠀hybrid⠀model to⠀accelerate⠀your⠀learning⠀and⠀onboarding⠀experience⠀here at⠀BlackRock.

About⠀BlackRock

At⠀BlackRock,⠀we are all⠀connected⠀by one⠀mission:⠀to help⠀more and⠀more⠀people⠀experience⠀financial⠀well-being.⠀Our⠀clients,⠀and the⠀people⠀they⠀serve, are⠀saving for⠀retirement,⠀paying for⠀their⠀children’s⠀educations,⠀buying⠀homes and⠀starting⠀businesses.⠀Their⠀investments⠀also help⠀to⠀strengthen⠀the global⠀economy:⠀support⠀businesses⠀small and⠀large;⠀finance⠀infrastructure⠀projects⠀that⠀connect⠀and power⠀cities;⠀and⠀facilitate⠀innovations⠀that drive⠀progress.

This⠀mission⠀would not⠀be⠀possible⠀without⠀our⠀smartest⠀investment⠀– the⠀one we⠀make in⠀our⠀employees.⠀It’s why⠀we’re⠀dedicated⠀to⠀creating⠀an⠀environment⠀where our⠀colleagues⠀feel⠀welcomed,⠀valued and⠀supported⠀with⠀networks,⠀benefits⠀and⠀development⠀opportunities⠀to help⠀them⠀thrive.

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