Administrative Assistant

At⠀AlixPartners,⠀we solve⠀the most⠀complex⠀and⠀critical⠀challenges⠀by moving⠀quickly⠀from⠀analysis⠀to action⠀when it⠀really⠀matters;⠀creating⠀value that⠀has a⠀lasting⠀impact on⠀companies,⠀their⠀people,⠀and the⠀communities⠀they⠀serve. By⠀understanding,⠀respecting,⠀and⠀honoring⠀the needs⠀of our⠀employees,⠀clients,⠀and⠀communities,⠀AlixPartners⠀actively⠀promotes⠀an⠀inclusive⠀environment.⠀We⠀strongly⠀believe in⠀the value⠀that⠀diversity⠀brings to⠀our⠀experiences⠀and are⠀committed⠀to the⠀perpetual⠀enhancements⠀of⠀initiatives,⠀policies,⠀and⠀practices.⠀

What⠀you'll⠀do

Are⠀you a⠀customer⠀service⠀minded⠀individual⠀who feels⠀a sense of⠀accomplishment⠀when you⠀can solve⠀a problem⠀which has⠀a⠀successful⠀result? In⠀this⠀integral⠀role on⠀AlixPartners'⠀Corporate⠀Services⠀team, you⠀will⠀directly⠀support⠀multiple⠀consulting⠀professionals.⠀Responsibilities⠀include⠀coordinating⠀deadlines,⠀analyzing,⠀and⠀handling⠀sensitive⠀information,⠀and⠀playing a⠀critical⠀role in⠀handling⠀confidential⠀information⠀requests.⠀Support⠀will⠀include⠀making⠀meeting⠀arrangements,⠀managing⠀business⠀and⠀personal⠀calendars,⠀domestic⠀and⠀international⠀travel⠀booking,⠀expenses,⠀time⠀entries,⠀and case⠀documents.⠀Light⠀travel is⠀anticipated.

The Administrative Senior Professional role is a full-time position located in Houston, TX, and reports to the Administrative Team Lead. Paid relocation is not available for this position.

• Manage⠀complex⠀calendaring,⠀prepare⠀business⠀travel⠀itineraries,⠀and⠀process⠀expense⠀and time⠀reports.
• Provide⠀back-up⠀support⠀for the⠀Administrative⠀Team Lead⠀and other⠀administrative⠀and office⠀services⠀team⠀members.
• Anticipate⠀needs,⠀prioritize⠀responsibilities,⠀effectively⠀handle⠀calendar⠀conflicts,⠀and⠀proactively⠀manage⠀schedule⠀changes.
• Create⠀and edit⠀correspondence,⠀invoices,⠀engagement⠀letters,⠀and⠀presentation⠀materials.
• Handle⠀sensitive⠀and urgent⠀information⠀from⠀clients,⠀exercise⠀judgment⠀in⠀responding⠀to unique⠀and urgent⠀situations,⠀as well as⠀in⠀managing⠀and⠀reporting⠀outstanding⠀requests.
• Strategically⠀and⠀effectively⠀coordinate⠀with both⠀internal⠀and⠀external⠀constituents.
• Balance⠀multiple⠀priorities⠀by⠀considering⠀risk,⠀importance,⠀urgency,⠀political⠀impacts,⠀and other⠀linkage.⠀Assimilate⠀unfamiliar⠀issues⠀rapidly,⠀anticipate⠀and⠀resolve⠀potential⠀problems.
• Assist⠀in⠀managing⠀and⠀responding⠀to emails⠀and⠀requests⠀in a⠀timely⠀fashion.
• Planning⠀and⠀management⠀of⠀technical⠀and⠀logistical⠀support⠀services⠀to ensure⠀seamless⠀execution⠀of⠀internal⠀and⠀external⠀events.⠀Some⠀travel is⠀expected⠀for event⠀implementation.
• Assist⠀with⠀office⠀service⠀tasks such⠀as⠀restocking⠀supplies⠀in⠀kitchens,⠀setting up⠀and⠀cleaning⠀conference⠀rooms, and⠀other⠀related⠀duties as⠀needed.
• Additional⠀responsibilities⠀as⠀identified.⠀This⠀description⠀is not⠀designed⠀to⠀encompass⠀a⠀comprehensive⠀listing of⠀required⠀activities,⠀duties, or⠀responsibilities.

What you'll need

• High⠀School⠀diploma or⠀equivalent⠀required,⠀college⠀degree(s)⠀preferred.
• Minimum⠀of four⠀(4) years⠀of⠀administrative⠀assistance⠀experience⠀required;⠀experience⠀with a⠀professional⠀services⠀firm⠀strongly⠀preferred.
• Exceptional⠀written⠀and verbal⠀communication⠀skills in⠀English⠀and the⠀ability to⠀interact⠀with⠀people at⠀all⠀levels.
• Excellent⠀organizational⠀and⠀prioritization⠀skills⠀with high⠀attention⠀to detail⠀and the⠀ability to⠀meet⠀deadlines⠀and⠀respond in⠀urgent⠀situations.
• Exhibit⠀sound⠀judgment⠀and common⠀sense⠀while⠀making⠀decisions.
• Ability⠀to⠀maintain⠀composure⠀and an⠀executive⠀presence⠀under⠀pressure⠀in a⠀fast-paced,⠀constantly⠀changing⠀environment.
• Resourceful⠀and can⠀anticipate⠀needs⠀while⠀proactively⠀managing⠀schedules.
• Ability⠀to be⠀discreet⠀and handle⠀confidential,⠀sensitive⠀information.
• Self-starter⠀with⠀exceptional⠀customer⠀service⠀and⠀interpersonal⠀skills,⠀demonstrating⠀the⠀ability to⠀work⠀effectively⠀with⠀internal⠀and⠀external⠀customers⠀at all⠀levels.
• Ability⠀to work⠀well under⠀pressure,⠀while⠀maintaining⠀an⠀executive⠀presence,⠀in a⠀fast-paced,⠀constantly⠀changing⠀environment,⠀while⠀meeting⠀deadlines⠀and⠀responding⠀to urgent⠀situations,⠀as⠀required.
• Advanced⠀proficiency⠀with⠀Microsoft⠀Word,⠀Outlook,⠀Excel, and⠀PowerPoint.
• Flexibility⠀to work⠀overtime⠀as needed⠀and a⠀willingness⠀to work⠀outside of⠀normal⠀U.S.⠀business⠀hours, and⠀as unique⠀projects/needs⠀arise.
• Ability⠀to work⠀full time⠀in an⠀office and⠀remote⠀environment;⠀physically⠀able to⠀sit/stand⠀at a⠀computer⠀and work⠀in front⠀of a⠀computer⠀screen for⠀significant⠀portions⠀of the⠀workday.
• Must⠀become⠀familiar⠀with, and⠀promote⠀and abide⠀by, our⠀Core⠀Values as⠀defined by⠀the⠀AlixPartners'⠀Code of⠀Conduct⠀and foster⠀an⠀inclusive⠀environment⠀with⠀people at⠀all levels⠀of an⠀organization.
• Ability⠀to lift a⠀minimum of⠀15⠀pounds.
• Ability⠀to travel⠀10%.

The firm⠀offers a⠀comprehensive⠀benefits⠀program⠀including⠀health,⠀vision,⠀dental,⠀disability,⠀401K,⠀tuition⠀reimbursement,⠀identity⠀theft⠀protection,⠀and mental⠀wellness⠀support.⠀Employees⠀will also⠀receive a⠀generous⠀paid leave⠀policy⠀including⠀vacation/personal⠀time⠀starting⠀at 7.34⠀hours per⠀pay⠀period,⠀sick time⠀up to 80⠀hours⠀annually,⠀parental⠀leave, and⠀twelve⠀holidays.