Administrative Assistant

We are⠀looking⠀for a⠀responsible⠀Administrative⠀Assistant⠀to perform⠀a variety⠀of⠀administrative⠀and⠀clerical⠀tasks.⠀Duties of⠀the⠀Administrative⠀Assistant⠀include⠀providing⠀support to⠀our⠀managers⠀and⠀employees,⠀assisting⠀in daily⠀office⠀needs and⠀managing⠀our⠀company’s⠀general⠀administrative⠀activities.

Key Responsibilities

• Answer and⠀direct⠀phone⠀calls
• Organize⠀and⠀schedule⠀appointments
• Planning⠀meetings⠀and taking⠀detailed⠀minutes
• Write⠀and⠀distribute⠀email,⠀correspondence⠀memos,⠀letters,⠀faxes and⠀forms
• Assist⠀in the⠀preparation⠀of⠀regularly⠀scheduled⠀reports
• Develop⠀and⠀maintain a⠀filing⠀system
• Update⠀and⠀maintain⠀office⠀policies⠀and⠀procedures
• Order⠀office⠀supplies⠀and⠀research⠀new deals⠀and⠀suppliers
• Maintain⠀contact⠀lists
• Book⠀travel⠀arrangements
• Provide⠀general⠀support to⠀visitors
• Act⠀as the⠀point of⠀contact⠀for⠀internal⠀and⠀external⠀clients
• Liaise⠀with⠀executive⠀and senior⠀administrative⠀assistants⠀to handle⠀requests⠀and⠀queries⠀from⠀senior⠀managers

Requirements

• Proven⠀experience⠀as an⠀administrative⠀assistant,⠀virtual⠀assistant⠀or office⠀admin⠀assistant
• Knowledge⠀of office⠀management⠀systems⠀and⠀procedures
• Working⠀knowledge⠀of office⠀equipment,⠀like⠀printers⠀and fax⠀machines
• Proficiency⠀in MS⠀Office (MS⠀Excel and⠀MS⠀PowerPoint,⠀in⠀particular)
• Excellent⠀time⠀management⠀skills and⠀the⠀ability to⠀prioritize⠀work
• Attention⠀to detail⠀and⠀problem⠀solving⠀skills
• Excellent⠀written⠀and verbal⠀communication⠀skills
• Strong⠀organizational⠀skills⠀with the⠀ability to⠀multi-task
• High⠀School⠀degree;⠀additional⠀qualification⠀as an⠀Administrative⠀assistant⠀or⠀Secretary⠀will be a⠀plus