Welcome to⠀Grayson⠀College.⠀Grayson⠀College is⠀in the⠀heart of⠀Grayson⠀County and⠀provides a⠀vital link⠀for higher⠀education.⠀GC offers⠀small⠀classes⠀for⠀personalized⠀instruction,⠀affordable⠀tuition,⠀caring,⠀professional⠀faculty,⠀and the⠀convenience⠀of day,⠀evening or⠀online⠀classes.⠀The⠀college⠀serves⠀approximately⠀5,000⠀students⠀annually.⠀Grayson’s⠀reputation⠀is highly⠀respected⠀by⠀surrounding⠀universities⠀and⠀industries⠀as an⠀excellent⠀source of⠀quality⠀graduates⠀who bring⠀specialized,⠀skilled⠀and⠀much-needed⠀talents to⠀the⠀workplace.
Administrative⠀Assistant ⠀HR:⠀Provides⠀executive⠀or⠀senior-level⠀administrative⠀support to⠀the Human⠀Resource⠀Director⠀and⠀department.
The⠀salary⠀range for⠀this⠀position⠀is $15.94⠀to $23.92⠀per hour.
Benefits:
- Medical,⠀Dental,⠀Vision,⠀Life,⠀Short &⠀Long-term⠀disability⠀insurances⠀available
- Medical⠀premiums⠀covered by⠀Grayson⠀College⠀for FT⠀employee⠀only
- Vacation⠀Accrual- 2⠀weeks per⠀year
- Sick⠀Leave⠀Accrual- 2⠀weeks per⠀year
- Personal⠀Leave- 2⠀days for⠀FT⠀employees⠀per⠀year
- Holidays-⠀Labor Day,⠀Thanksgiving⠀Break,⠀Winter⠀Break,⠀Martin⠀Luther⠀King Jr.⠀Day,⠀Spring⠀Break,⠀Memorial⠀Day,⠀Juneteenth,⠀and⠀Independence⠀Day
- Tuition-FT⠀employees,⠀their⠀spouse &⠀dependents⠀are⠀eligible⠀for⠀coverage⠀of full⠀Grayson⠀College⠀tuition⠀amount.
Responsibilities:
- 30%⠀Performs⠀clerical⠀duties⠀such as⠀answering⠀and⠀directing⠀phone⠀calls,⠀collecting⠀and⠀distributing⠀department⠀mail,⠀preparing⠀correspondence⠀or other⠀assignments⠀which may⠀be complex⠀or⠀sensitive⠀in nature,⠀ordering⠀of⠀supplies,⠀updating⠀department⠀websites,⠀filing,⠀sorting,⠀faxing,⠀and⠀distributing⠀information.
- 20%⠀Maintains⠀and⠀coordinates⠀the⠀calander⠀of the⠀Director⠀of Human⠀Resource.⠀Anticipates⠀needs of⠀the⠀Director⠀of Human⠀Resource⠀and keeps⠀them on⠀schedule.⠀Responsible⠀for⠀assembling⠀materials,⠀itineraries,⠀agendas,⠀topic⠀outlines⠀and all⠀other⠀resources⠀for⠀meetings /⠀briefings⠀to ensure⠀successful⠀engagement⠀by the⠀Director⠀of Human⠀Resource.⠀Ability to⠀assemble⠀organize,⠀to adjust⠀to⠀constant⠀changes,⠀to handle⠀multiple⠀tasks, to⠀coordinate⠀the work⠀of the⠀Director⠀of Human⠀Resource⠀and others⠀in⠀department.
- 10%⠀Greets and⠀directs⠀guests;⠀provides⠀quality⠀customer⠀service by⠀answering⠀questions⠀and⠀providing⠀accurate⠀information⠀about the⠀college⠀and its⠀services⠀within⠀area of⠀expertise.⠀Uses⠀effective⠀communication⠀skills to⠀receive⠀and⠀respond to⠀escalated⠀complaints.⠀Collects⠀information⠀and⠀contacts⠀other⠀departments⠀as needed⠀for⠀questions⠀or⠀concerns⠀related to⠀other⠀areas.
- 10%⠀Schedule⠀meetings,⠀conference⠀rooms,⠀and/or⠀special⠀events;⠀coordinates⠀travel⠀arrangements⠀as needed.⠀Maintains⠀the⠀appearance⠀of campus⠀division⠀offices⠀and⠀conference⠀space.
- 10%⠀Performs⠀basic⠀accounting⠀tasks,⠀such as⠀entering⠀requests⠀for⠀purchase⠀orders,⠀entering⠀invoices⠀to be paid⠀from the⠀proper⠀account,⠀and other⠀basic⠀financial⠀record⠀keeping.⠀Maintains⠀or⠀retrieves⠀budget-related⠀information⠀as⠀needed.
- 10%⠀Assists⠀senior⠀leadership⠀with⠀special⠀projects.⠀Maintains⠀files on⠀specialized⠀assignments⠀within the⠀division⠀or⠀office.
- 5%⠀Assists⠀with⠀meetings⠀and⠀special⠀events:⠀sends⠀invitations,⠀makes⠀reservations,⠀prepares⠀materials,⠀orders⠀refreshments,⠀records⠀minutes,⠀and other⠀related⠀assignments.
- 5%⠀Performs⠀other job⠀related⠀duties as⠀assigned.
Performance Measurements:
- Demonstrates⠀the Viking⠀Values of⠀balance,⠀clarity,⠀gratitude,⠀service,⠀teamwork⠀and⠀trust.
- Complies⠀with all⠀state and⠀federal⠀laws and⠀regulations⠀related to⠀higher⠀education.
- Maintains⠀the⠀confidentiality⠀of student⠀information⠀and other⠀private⠀records.
- Greets⠀all⠀visitors⠀in a⠀courteous,⠀friendly,⠀timely,⠀and⠀professional⠀manner.
- Answers⠀the phone⠀promptly⠀in a⠀courteous,⠀friendly,and⠀professional⠀manner.
- Provides⠀a high⠀level of⠀service to⠀all⠀members of⠀the⠀campus,⠀community⠀partners,⠀and other⠀constituents.
- Maintains⠀a⠀professional⠀appearance⠀and⠀demeanor⠀for⠀greeting⠀visitors.
- Maintains⠀the⠀confidentiality⠀of student⠀information⠀and other⠀private⠀records.
- Maintains⠀current⠀knowledge⠀of⠀computer⠀systems⠀and⠀applications⠀required⠀to perform⠀daily⠀work.
- Attends⠀training⠀and⠀professional⠀development⠀opportunities⠀as⠀assigned.
Qualifications:
- Two years⠀to five⠀years of⠀similar or⠀related⠀experience.
- (1)⠀A two year⠀college⠀degree or⠀(2)⠀Completion⠀of a⠀specialized⠀course of⠀study at a⠀business⠀or trade⠀school or⠀(3)⠀Completion⠀of a⠀specialized⠀and⠀extensive⠀in-house⠀training⠀or⠀apprenticeship⠀program.
- Courtesy,⠀tact, and⠀diplomacy⠀are⠀essential⠀elements⠀of the⠀job. Work⠀involves⠀much⠀personal⠀contact⠀with⠀others⠀inside⠀and/or⠀outside⠀the⠀college⠀for⠀purposes⠀of giving⠀or⠀obtaining⠀information,⠀building⠀relationships,⠀or⠀soliciting⠀cooperation.
- Ability⠀to work⠀under⠀pressure,⠀to adjust⠀to⠀constant⠀changes,⠀to handle⠀multiple⠀tasks, to⠀coordinate⠀the office⠀of the⠀Director⠀of Human⠀Resources⠀and⠀maintain⠀effective⠀working⠀relationships⠀with⠀others.
- Proficiency⠀in word⠀processing,⠀spreadsheet⠀software,⠀Google⠀smarttsheets⠀and⠀database⠀experience⠀required⠀(MS Office⠀& Google⠀Doc⠀products⠀preferred).⠀Excellent⠀written⠀and verbal⠀communication⠀skills.⠀Ability to⠀produce⠀detailed,⠀highly⠀accurate⠀work.
- Must⠀have good⠀verbal and⠀written⠀communications⠀skills.
- Must⠀have⠀knowledge⠀of basic⠀customer⠀service⠀skills;⠀demonstrate⠀courtesy⠀and⠀respect⠀toward⠀others.
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