New York⠀University⠀Abu Dhabi⠀(NYUAD)⠀seeks to⠀appoint an⠀Administrative⠀Assistant⠀reporting⠀to the⠀Associate⠀Director,⠀Humanities⠀Research⠀Fellowship⠀Program.
This⠀position⠀is needed⠀for⠀administrative⠀support to⠀the⠀Humanities⠀Research⠀Fellowship⠀program⠀with⠀coordinating⠀events and⠀communication⠀materials,⠀booking⠀travel,⠀processing⠀reimbursements⠀and⠀requisitions⠀in ePro⠀for the⠀researchers⠀and any⠀related⠀events’⠀participants.
Key Responsibilities:
- Assist⠀research⠀fellows⠀with⠀booking⠀travel,⠀reimbursements⠀and⠀related⠀policies
- Process⠀honorariums⠀for⠀external⠀reviewers
- Coordinate⠀with⠀Nirvana⠀re: travel⠀and⠀booking⠀arrangements
- Assist⠀with⠀scheduling
- Coordinate⠀with⠀participants⠀and⠀vendors⠀(bookings,⠀payments)
- Submit⠀updates to⠀the Web⠀team⠀(event⠀page,⠀email⠀template)
- Advertising⠀(website,⠀intranet,⠀NYUAD⠀newsletters,⠀HRF⠀newsletter/email⠀invite,⠀social⠀media)
- Event⠀assistance⠀-⠀Coordinate⠀with Audio⠀Visual⠀team, Zoom⠀registration,⠀Run of⠀show,⠀Holding⠀slides,⠀Recordings⠀(when⠀required)
Qualifications:
Required Education:
Required Experience:
- Five years⠀of⠀experience⠀in⠀executive⠀and⠀administrative⠀services,⠀preferably⠀with at a⠀higher-education⠀institution,⠀private⠀organization,⠀or⠀governmental⠀body⠀operating⠀in the⠀U.A.E.
- Experience⠀working⠀with⠀institutions⠀of⠀multinational⠀nature
- Experience⠀working⠀collaboratively⠀to⠀establish⠀and⠀maintain⠀effective⠀working⠀relationships⠀with⠀various⠀stakeholders,⠀including⠀those in⠀leadership⠀positions
Preferred Experience:
- Familiarity⠀with⠀Interfolio,⠀Google⠀Suite,⠀SquareSpace,⠀and Client⠀Management⠀Systems
- Knowledge⠀of⠀academic⠀practices⠀and⠀procedures
- Knowledge⠀of⠀applicable⠀standards,⠀policies⠀and⠀procedures⠀within⠀specialty⠀area
- Strong⠀interpersonal⠀and⠀communication⠀skills and⠀the⠀ability to⠀work⠀effectively⠀with a⠀wide range⠀of⠀constituencies⠀in a⠀diverse⠀community
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