Administrative Assistant

Medline Industries is looking for an Administrative Assistant to support the General Manager of one of our Product Divisions. This role will involve a variety of administrative and clerical duties, including data entry, document control, calendar management, and support for daily office activities. The successful candidate will work closely with the GM and team members to ensure smooth operations and efficiency.

Key Responsibilities

• Data Collection & Analysis: Collect, compile, and analyze data. Write simple reports or summaries based on your findings.
• Administrative Support: Provide day-to-day administrative support including filing, managing schedules, and maintaining documents.
• Scheduling & Travel: Schedule meetings, arrange travel, and assist in the coordination of logistics for office functions.
• Document Preparation: Draft and transcribe standard operating procedures (SOPs) and other documents, such as presentations, reports, and procedures using tools like PowerPoint, Excel, and Word.
• Report Management: Distribute weekly and monthly reports, track data trends, and maintain shared file locations.
• Logistics Support: Arrange for food, beverages, and other resources needed for meetings and events.

Required Qualifications

• Education: High school diploma or equivalent.
• Experience: At least 2 years of experience in an administrative or customer service role.
• Technical Skills:
  • Microsoft Access: Ability to create simple queries, modify data, and manage required fields.
  • Microsoft Excel: Proficient in basic functions like SUM, sorting, and using charts.
  • Microsoft PowerPoint: Ability to format presentations and apply custom designs.
  • Microsoft Word: Skill in document formatting, inserting tables, headers, and page breaks.
  • Project Management Software & Adobe Writer: Intermediate skills in using these tools for various tasks.
• Typing Speed: Minimum of 40 words per minute.

Benefits

Medline offers competitive benefits to full-time employees working at least 30 hours per week, including:

• Health and wellness benefits
• Financial fitness programs
• Career development opportunities
• Paid time off

Employees working less than 30 hours per week can access additional benefits such as the 401(k) plan, Employee Assistance Program (EAP), and Medline Service Corps.