Administrative Assistant

Posted Date 02 Nov 2023



Experience Icon Experience 1 Years Salary Salary 2000AED
Job Type Icon Job Type Full Time Company Company Zayed University
Job Category Icon Job Category Administration Qualification Icon Qualification BS Administration
Gender IconGender Both Date Last Date 17 Nov
Vacancies IconVacancies 1 Remote IconRemote No
Location Location(s) Abu Dhabi , United Arab Emirates

Description Job Description


The Responsibilities
  • Point of⠀contact in⠀college⠀for⠀faculty,⠀staff and⠀students⠀of ZU and⠀a variety⠀of other⠀internal⠀and⠀external⠀clients.⠀Receives⠀incoming⠀visitors⠀and phone⠀calls and⠀responds⠀to⠀requests.⠀Explains⠀programmes⠀and⠀services,⠀advises⠀and⠀assists⠀faculty⠀and staff⠀in⠀relation⠀to college⠀policies⠀and⠀procedures.
  • Prepares⠀correspondence,⠀presentations,⠀reports,⠀agendas,⠀background⠀materials⠀and⠀minutes.⠀Maintains⠀files and⠀manages⠀information.⠀Assists in⠀the⠀preparation⠀of⠀teaching⠀and⠀promotional⠀materials⠀as⠀indicated⠀by the⠀supervisor.
  • Provides⠀technical⠀and design⠀support in⠀relation⠀to campus⠀and off⠀campus⠀initiatives.
  • Provides⠀administrative⠀support to⠀the⠀college⠀outreach⠀programme.
  • Liaises⠀directly⠀with⠀various⠀offices,⠀companies⠀and⠀ministries⠀on behalf⠀of the⠀supervisor.
  • Performs⠀administrative⠀duties for⠀the⠀supervisor⠀or faculty⠀designated⠀by the⠀supervisor.⠀Maintains⠀student⠀and⠀faculty⠀records,⠀inventories⠀of⠀supplies⠀and⠀equipment⠀and⠀organizes⠀maintenance⠀of⠀equipment.⠀Performs⠀photocopying,⠀printing⠀and⠀faxing.⠀Monitors⠀office⠀budget and⠀spending⠀records as⠀requested.
  • Regularly⠀and⠀independently⠀communicates⠀with⠀vendors⠀and⠀processes⠀purchases⠀in⠀accordance⠀with⠀University⠀purchasing⠀procedures.⠀Maintains⠀and⠀monitors⠀the⠀office’s⠀budget.
  • Assists⠀with⠀respect to⠀maintaining⠀physical⠀facilities⠀and⠀equipment⠀of⠀college.
  • Assists⠀Assistant⠀Dean for⠀Student⠀Affairs⠀with daily⠀tasks⠀related to⠀students’⠀affairs.
  • Organizes⠀and⠀schedules⠀meetings⠀and⠀appointments,⠀notifying⠀attendees⠀of⠀location⠀and time.⠀Coordinates⠀room⠀bookings,⠀equipment⠀and⠀catering.
  • Arranges⠀for travel⠀and⠀consultancies.
  • Manages⠀supervisors⠀daily⠀schedule.⠀Attends⠀meetings⠀to take⠀minutes.
  • Advises⠀supervisor⠀and⠀faculty on⠀national⠀culture⠀and⠀traditions.⠀Translates⠀documents⠀from⠀English⠀into⠀Arabic.
  • Effectively⠀resolves⠀day to day⠀matters⠀independently.
  • Contributes⠀to special⠀projects⠀when⠀required.
The Requirements
Must posses a Diploma from an accredited institution of higher education with a minimum of 0 -1 years of experience or an equivalent combination of education, skills and experience.
Ability to communicate in English and Arabic; knowledge of national culture and traditions is highly desired.
Ability to type 40 words per minute or better, with an emphasis on accuracy.
Experience with Microsoft Office and other software.

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