Administrative Assistant

Posted Date 02 Nov 2023

Experience	1 Years	Salary	2000AED
Job Type	Full Time	Company	Zayed University
Job Category	Administration	Qualification	BS Administration
Gender	Both	Last Date	17 Nov
Vacancies	1	Remote	No
Location(s)	Abu Dhabi , United Arab Emirates

Job Description

The Responsibilities

Point of⠀contact in⠀college⠀for⠀faculty,⠀staff and⠀students⠀of ZU and⠀a variety⠀of other⠀internal⠀and⠀external⠀clients.⠀Receives⠀incoming⠀visitors⠀and phone⠀calls and⠀responds⠀to⠀requests.⠀Explains⠀programmes⠀and⠀services,⠀advises⠀and⠀assists⠀faculty⠀and staff⠀in⠀relation⠀to college⠀policies⠀and⠀procedures.
Prepares⠀correspondence,⠀presentations,⠀reports,⠀agendas,⠀background⠀materials⠀and⠀minutes.⠀Maintains⠀files and⠀manages⠀information.⠀Assists in⠀the⠀preparation⠀of⠀teaching⠀and⠀promotional⠀materials⠀as⠀indicated⠀by the⠀supervisor.
Provides⠀technical⠀and design⠀support in⠀relation⠀to campus⠀and off⠀campus⠀initiatives.
Provides⠀administrative⠀support to⠀the⠀college⠀outreach⠀programme.
Liaises⠀directly⠀with⠀various⠀offices,⠀companies⠀and⠀ministries⠀on behalf⠀of the⠀supervisor.
Performs⠀administrative⠀duties for⠀the⠀supervisor⠀or faculty⠀designated⠀by the⠀supervisor.⠀Maintains⠀student⠀and⠀faculty⠀records,⠀inventories⠀of⠀supplies⠀and⠀equipment⠀and⠀organizes⠀maintenance⠀of⠀equipment.⠀Performs⠀photocopying,⠀printing⠀and⠀faxing.⠀Monitors⠀office⠀budget and⠀spending⠀records as⠀requested.
Regularly⠀and⠀independently⠀communicates⠀with⠀vendors⠀and⠀processes⠀purchases⠀in⠀accordance⠀with⠀University⠀purchasing⠀procedures.⠀Maintains⠀and⠀monitors⠀the⠀office’s⠀budget.
Assists⠀with⠀respect to⠀maintaining⠀physical⠀facilities⠀and⠀equipment⠀of⠀college.
Assists⠀Assistant⠀Dean for⠀Student⠀Affairs⠀with daily⠀tasks⠀related to⠀students’⠀affairs.
Organizes⠀and⠀schedules⠀meetings⠀and⠀appointments,⠀notifying⠀attendees⠀of⠀location⠀and time.⠀Coordinates⠀room⠀bookings,⠀equipment⠀and⠀catering.
Arranges⠀for travel⠀and⠀consultancies.
Manages⠀supervisors⠀daily⠀schedule.⠀Attends⠀meetings⠀to take⠀minutes.
Advises⠀supervisor⠀and⠀faculty on⠀national⠀culture⠀and⠀traditions.⠀Translates⠀documents⠀from⠀English⠀into⠀Arabic.
Effectively⠀resolves⠀day to day⠀matters⠀independently.
Contributes⠀to special⠀projects⠀when⠀required.

The Requirements

Must posses a Diploma from an accredited institution of higher education with a minimum of 0 -1 years of experience or an equivalent combination of education, skills and experience.

Ability to communicate in English and Arabic; knowledge of national culture and traditions is highly desired.

Ability to type 40 words per minute or better, with an emphasis on accuracy.

Experience with Microsoft Office and other software.