Administrative Assistant

AlixPartners is a consulting firm specializing in addressing complex, critical challenges with a swift and strategic approach. We focus on creating lasting value for companies, employees, and communities by actively fostering an inclusive environment and promoting diversity. We support a hybrid work model, allowing employees the flexibility to work in-person at our offices on Tuesdays, Wednesdays, and Thursdays, and remotely on Mondays and Fridays.

We are seeking a detail-oriented Administrative Professional to join our Corporate Services team in Chicago, IL. In this role, you will support consulting professionals, assisting with calendar management, travel bookings, sensitive information handling, and other administrative tasks to ensure smooth operations. This position reports to the Chicago Office Manager, with no relocation assistance available.

Responsibilities:

• Manage calendars, arrange domestic and international travel, and handle expense reporting and time entries.
• Maintain and update contact databases and manage mailings.
• Draft and edit various business documents, including invoices, engagement letters, and presentations.
• Coordinate meetings, arrange catering, and perform conference room setup and post-meeting cleanup.
• Provide general office support, including kitchen upkeep and maintaining inventory.
• Collaborate on event planning and logistics for internal consultants and clients.
• Back-up support for other administrative team members.
• Additional duties as assigned.

Qualifications:

• High School diploma required; college degree preferred.
• Minimum two years of administrative experience, preferably with a professional services firm.
• Strong written and verbal communication skills and ability to interact effectively at all levels.
• Excellent organizational skills, attention to detail, and the ability to prioritize under pressure.
• Sound judgment and resourcefulness in decision-making, especially in high-pressure situations.