Administrative Assistant

Posted Date 27 Feb 2024



Experience Icon Experience 2 Years Salary Salary 45000USD
Job Type Icon Job Type Full Time Company Company Princeton University
Job Category Icon Job Category Administration Qualification Icon Qualification BS Administration
Gender IconGender Both Date Last Date 27 May
Vacancies IconVacancies 1 Remote IconRemote No
Location Location(s) New Jersey , United States

Description Job Description



Princo⠀seeks to⠀earn⠀outstanding⠀long-term⠀investment⠀returns in⠀support of⠀the⠀University’s⠀financial⠀aid,⠀teaching,⠀and⠀research⠀mission.⠀The⠀combination⠀of⠀Princo’s⠀distinctive⠀investment⠀philosophy⠀and the⠀perpetual⠀nature of⠀the⠀Endowment⠀creates a⠀compelling⠀intellectual⠀challenge.⠀Princo has⠀a long⠀history of⠀superior⠀performance,⠀with⠀returns⠀that have⠀consistently⠀placed in⠀the top⠀percentile⠀of⠀institutional⠀investors⠀and have⠀outperformed⠀those of⠀Warren⠀Buffett’s⠀Berkshire⠀Hathaway⠀over the⠀past 20⠀years.

Princo⠀embraces⠀diversity,⠀equity,⠀and⠀inclusion⠀as a⠀fundamental⠀part of⠀our⠀mission⠀and one of⠀our top⠀priorities;⠀we believe⠀that a⠀team with⠀diverse⠀representations⠀promotes⠀better⠀decision-making⠀and⠀results.⠀We strive⠀to create⠀a⠀welcoming⠀environment⠀that is⠀comfortable⠀for and⠀inclusive⠀of people⠀with a⠀variety⠀identities,⠀backgrounds,⠀abilities,⠀and⠀views.
Responsibilities:
About⠀the⠀Role

The⠀Administrative⠀Assistant⠀position⠀is an⠀exciting⠀opportunity⠀to sustain⠀the⠀University’s⠀financial⠀aid,⠀teaching,⠀and⠀research⠀mission in⠀a unique⠀way. At⠀Princo,⠀every role⠀plays a⠀key part⠀to the⠀team’s⠀success.⠀You will⠀learn and⠀serve as⠀the⠀subject⠀matter⠀expert on⠀vendor⠀management,⠀subscriptions,⠀travel/expense⠀policies⠀and⠀processes,⠀recruiting,⠀facilities⠀and event⠀support.⠀Managing⠀travel,⠀especially,⠀is an⠀integral⠀part of⠀Princo’s⠀global⠀partnerships⠀and⠀presence.⠀Your⠀logistic⠀creativity⠀will serve⠀an⠀indispensable⠀part of⠀the team⠀achieving⠀its⠀investment⠀goals.⠀Here, you⠀will also⠀find⠀continuous⠀learning⠀opportunities⠀and a team⠀who will⠀encourage⠀and⠀support⠀your⠀growth.

The Administrative Assistant will:
  • Work⠀across the⠀Princo⠀team,⠀specifically⠀reporting⠀to the⠀Executive⠀Assistant⠀to the⠀Managing⠀Director⠀of⠀Operations,⠀Administration⠀and⠀Technology
  • Contribute⠀to the⠀management⠀of vendors⠀and⠀subscriptions⠀(due⠀diligence⠀assistance,⠀tracking,⠀and⠀review)
  • Manage⠀and⠀process⠀expenses⠀for the⠀entire⠀Princo⠀team
  • Book⠀and manage⠀staff⠀travel
  • Organize⠀and⠀administer⠀confidential⠀materials
  • Facilitate⠀communication⠀and⠀optimize⠀processes⠀among⠀Princo⠀staff
  • Serve⠀as a⠀monitor⠀for a⠀central⠀mailbox
  • Staff⠀reception⠀when⠀necessary
  • Assist⠀with⠀facilities⠀management⠀and event⠀management⠀for both⠀cyclical⠀and ad hoc⠀items
  • Provide⠀administrative⠀support to⠀recruiting⠀efforts

We are looking for people who:
  • Desire to⠀learn new⠀things and⠀dig deeper⠀than the⠀surface
  • Show⠀a strong⠀growth⠀mindset⠀and are⠀willing to⠀learn from⠀setbacks
  • Value⠀diversity⠀and⠀understand⠀how to⠀work⠀effectively⠀with a⠀diversity⠀of⠀thoughts,⠀backgrounds,⠀perspectives,⠀and⠀expressions
  • Can⠀discern⠀when to⠀ask for⠀help,⠀bring in⠀colleagues,⠀and⠀escalate⠀issues as⠀needed
  • Are⠀adaptable,⠀self-motivated,⠀and⠀comfortable⠀proactively⠀problem⠀solving
  • Can⠀stay⠀focused⠀and⠀organized⠀while⠀balancing⠀multiple⠀priorities⠀and⠀deadlines
  • Are⠀excited to⠀be part of⠀a team, to⠀contribute⠀to⠀colleagues’⠀growth,⠀our⠀team’s⠀culture,⠀and the⠀University⠀community
  • Appreciate⠀our⠀collaborative⠀culture,⠀open⠀communication,⠀and⠀transparency
Qualifications:
The ideal candidate will have:
  • Bachelor’s⠀degree or⠀equivalent⠀combination⠀of⠀education⠀and⠀experience
  • Detail-oriented⠀mindset⠀and can⠀carefully⠀handle⠀confidential⠀and⠀sensitive⠀material
  • Experience⠀and⠀comfort⠀working⠀with⠀Microsoft⠀Office
  • Ability⠀to develop⠀and⠀enhance⠀processes/systems
  • Ability⠀to⠀effectively⠀communicate⠀with a⠀broad⠀spectrum⠀of⠀styles
  • Ability⠀to⠀prioritize⠀and⠀coordinate⠀multiple⠀tasks⠀simultaneously⠀and adapt⠀in a⠀rapidly⠀changing⠀environment
  • Strong⠀analytic⠀and⠀problem⠀solving⠀skills
  • Familiarity⠀with⠀Princeton⠀University⠀systems⠀including⠀PRIME⠀financials,⠀Concur,⠀and⠀Information⠀Warehouse⠀(a plus,⠀but not a⠀requirement)

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