Administrative Assistant

The⠀Administrative⠀Assistant⠀position⠀provides⠀administrative⠀support to⠀various⠀levels of⠀the⠀Leadership⠀Team. The⠀Administrative⠀Assistant⠀will⠀perform⠀highly⠀diverse⠀administrative⠀and⠀project-focused⠀duties,⠀which by⠀nature of⠀the⠀position⠀may⠀involve⠀high-level⠀contacts⠀and⠀exposure⠀to⠀confidential⠀material⠀necessitating⠀the use of⠀tact,⠀diplomacy,⠀discretion,⠀and⠀judgment.⠀The⠀candidate⠀must have⠀proven⠀skills in⠀supporting⠀different⠀leaders,⠀prioritizing⠀and⠀multi-tasking,⠀as well as⠀the⠀ability to⠀remain⠀poised and⠀focused in⠀a⠀fast-paced⠀working⠀environment.

Responsibilities will include (but are not limited to):

• Ability to⠀support⠀multiple⠀individuals⠀at the⠀same time,⠀manage⠀priorities⠀and⠀deliver⠀with⠀appropriate⠀timelines
• Support⠀the⠀leadership⠀team in⠀managing⠀calendars,⠀and daily⠀workload⠀and⠀facilitating⠀their⠀requirements⠀in⠀ensuring⠀all⠀requests⠀are⠀managed in⠀a⠀confidential,⠀professional,⠀and⠀efficient⠀manner
• Management⠀of⠀onboarding⠀for new⠀hires⠀(staff and⠀contractors)⠀and vendor⠀access to⠀the⠀Corporate⠀Communications⠀organization
• Assist⠀in the⠀preparation⠀of⠀correspondence,⠀presentations,⠀and/or⠀reports as⠀required
• Places⠀and tracks⠀SAP/Ariba⠀requisitions⠀as needed⠀for the⠀Corporate⠀Communications⠀Team
• Demonstrate⠀strong⠀interpersonal⠀skills and⠀diplomacy⠀at all⠀levels of⠀management.
• Work⠀with⠀minimal⠀supervision,⠀have⠀strong⠀initiative,⠀and⠀follow-up⠀with a⠀focus on⠀details.
• Maintain⠀and⠀organize⠀office⠀operations⠀and⠀procedures⠀such as⠀filing⠀system,⠀expense⠀reports,⠀requisition⠀of⠀supplies,⠀and other⠀administration⠀services.
• Prioritizes⠀activities⠀and takes⠀prompt⠀action⠀based on⠀an⠀understanding⠀of⠀departmental⠀objectives⠀and⠀business⠀needs.
• Adhere⠀to T&E⠀policies,⠀including⠀booking⠀travel and⠀monthly⠀reconciliation⠀of⠀business⠀expenses.
• Ensure⠀manager's⠀preparedness⠀for⠀meetings⠀e.g.⠀assemble⠀meeting⠀materials,⠀assist⠀with⠀PowerPoint⠀presentations⠀&⠀pre-reads).
• Maintains⠀professional⠀and⠀technical⠀knowledge⠀by⠀remaining⠀current⠀with BMS⠀continuous⠀learning
• Proactive⠀management⠀of⠀high-profile⠀internal &⠀external⠀events.