Administrative Assistant

Serves as⠀the⠀central⠀office⠀coordinator⠀and first⠀point of⠀contact⠀for⠀employees,⠀providing⠀top-level⠀service⠀that⠀always⠀puts⠀people⠀first.⠀Provides⠀administrative⠀support⠀for the⠀Vice⠀President⠀of Human⠀Resources⠀and the⠀entire⠀Human⠀Resources⠀team.

ESSENTIAL FUNCTIONS:

Human Resources Operations

• Serves as⠀a first⠀point of⠀contact⠀for all⠀inquiries⠀to the⠀Office of⠀Human⠀Resources,⠀providing⠀top-level⠀service⠀that⠀always⠀puts⠀people⠀first.
• Coordinates⠀daily⠀human⠀resources⠀operations⠀and front⠀desk⠀activities,⠀including⠀calendar⠀management,⠀room⠀reservations,⠀ordering⠀office⠀supplies,⠀overseeing⠀the⠀maintenance⠀and upkeep⠀of office⠀equipment,⠀and⠀maintaining⠀the⠀general⠀office⠀aesthetics.
• Coordinates⠀and⠀oversees⠀the⠀activities⠀of student⠀employees.
• Provides⠀oversight⠀for name⠀badge and⠀business⠀card⠀requests.
• Manages⠀the human⠀resources⠀inbox and⠀appropriately⠀responds⠀to, and⠀routes as⠀necessary,⠀incoming⠀and⠀outgoing⠀calls and⠀mail.
• Designs,⠀edits, and⠀produces⠀forms,⠀letters,⠀reports,⠀documents,⠀and other⠀correspondence.
• Provides⠀oversight⠀for the⠀E-Verify⠀process.
• Reconciles⠀credit⠀card⠀purchases⠀for the⠀department⠀monthly⠀ensuring⠀all⠀receipts⠀are⠀obtained⠀and⠀submitted⠀to⠀accounting⠀with⠀proper⠀documentation.
• Processes⠀expenses⠀and⠀creates⠀and⠀processes⠀purchase⠀orders.
• Maintains⠀department⠀budget⠀tracking⠀and⠀provides⠀reports to⠀the Vice⠀President⠀for Human⠀Resources.
• Builds⠀and⠀maintains⠀an⠀office-wide⠀filing⠀system for⠀the⠀department.

Administrative Support Functions

• Provides⠀administrative⠀support in⠀highly⠀sensitive⠀situations⠀to the⠀Vice⠀President⠀for Human⠀Resources,⠀including⠀scheduling⠀confidential⠀meetings,⠀maintaining,⠀and⠀reviewing⠀confidential⠀communications,⠀and⠀interacting⠀with⠀constituents⠀over⠀sensitive⠀matters.
• Provides⠀administrative⠀support to⠀the team⠀in areas⠀such as⠀talent⠀acquisition,⠀new⠀employee⠀onboarding,⠀and⠀student⠀employment.
• Provides⠀project⠀support as⠀needed.

Supervisory Responsibility

• Student⠀Employee⠀Supervisory
• Post⠀high⠀school⠀training/coursework⠀required.
• Bachelor's⠀degree⠀preferred.
• 3+⠀years of⠀experience,⠀with⠀experience⠀supporting⠀teams in a⠀fast-paced⠀environment⠀preferred.
• Ability⠀to welcome⠀people⠀warmly,⠀show⠀genuine⠀interest⠀toward⠀others,⠀and⠀interact⠀in a⠀variety of⠀audiences⠀in a⠀professional⠀manner.
• Proven⠀ability to⠀respond⠀quickly⠀and⠀sensitively⠀to⠀constituents,⠀discern⠀how to⠀best meet⠀their⠀needs, and⠀contact⠀the⠀appropriate⠀individuals⠀for⠀assistance.
• Strong⠀written⠀and oral⠀communication⠀skills.
• Detail⠀oriented,⠀organized,⠀and able⠀to solve⠀problems⠀independently.
• Proven⠀ability to⠀work in a⠀fast-paced⠀environment,⠀shift⠀priorities,⠀multi-task⠀when⠀competing⠀needs⠀surface,⠀and meet⠀deadlines.
• Proficient⠀knowledge⠀of⠀Microsoft⠀Office⠀(Outlook,⠀Word,⠀Excel and⠀PowerPoint).
• Strong⠀aptitude⠀to learn⠀new⠀technologies.
• Proven⠀ability to⠀work with⠀confidential⠀information⠀in an⠀appropriate⠀manner.