Administrative Assistant

At AlixPartners, we help companies tackle their most challenging issues, delivering solutions that have a lasting impact on both the business and its people. We pride ourselves on an inclusive work environment, valuing diversity and fostering an environment where authenticity, growth, and equity thrive. Our hybrid work model combines in-office work on Tuesday, Wednesday, and Thursday, with remote work options on Monday and Friday, supporting our employees' work-life integration.

Role Overview
As part of AlixPartners' Corporate Services team, the Administrative Professional provides direct support to consulting professionals, handling a variety of tasks. You will manage complex calendars, arrange travel, process expenses, and handle time entries and case documents. Your role will involve high-level customer service, prioritizing urgent tasks, and handling sensitive information. The role is based in our Chicago office and reports to the Office Manager – Chicago.

Key Responsibilities

• Manage complex calendar scheduling, book domestic and international travel, and process expense reports and time entries.
• Handle sensitive and urgent information while exercising sound judgment.
• Maintain and manage contact databases, organize mailings, and create/edit correspondence, invoices, engagement letters, and presentation materials.
• Provide support for internal events, travel planning, and client coordination.
• Balance multiple priorities and ensure timely execution while considering urgency and potential impact.
• Assist with kitchen upkeep, including maintaining supplies, making coffee, and managing dishwashing duties.
• Set up and clean up conference rooms for meetings, including catering arrangements.
• Provide backup support for other administrative professionals and handle additional tasks as needed.

Required Qualifications

• High School diploma or equivalent required; college degree preferred.
• Minimum of two years of administrative experience, with preference for experience in a professional services environment.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills with a keen attention to detail.
• Ability to manage multiple priorities and maintain composure under pressure.
• Proactive, self-starter with a professional demeanor and exceptional customer service skills.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Must be able to start work at 8:30 AM and work full-time, with flexibility to work overtime as needed.
• Must be authorized to work in the United States (no visa sponsorship available).
• Ability to lift a minimum of 15 pounds.

Additional Skills & Requirements

• Ability to maintain discretion and handle confidential information.
• Willingness to work outside of typical U.S. business hours as needed.
• Familiarity with AlixPartners' Core Values and ability to foster an inclusive environment.

Compensation & Benefits
AlixPartners offers a comprehensive benefits package, including health, vision, dental, and disability insurance, 401K, tuition reimbursement, and mental wellness support. Employees receive generous paid leave policies, including vacation, sick time, and parental leave.

Application Instructions
Please apply if you are authorized to work in the United States and meet the qualifications outlined above.