Administrative Assistant

As the⠀Administrative⠀Assistant⠀for TD⠀Ballpark,⠀you will⠀be the⠀first⠀point of⠀contact⠀for our⠀company.⠀The duties⠀include⠀offering⠀administrative⠀support⠀across the⠀organization.⠀You will⠀welcome⠀guests and⠀greet⠀people who⠀visit the⠀TD⠀Ballpark⠀Stadium.⠀You will⠀coordinate⠀all⠀front-desk⠀activities⠀and will⠀also be⠀responsible⠀for data⠀entry of⠀accounts⠀payables,⠀preparing⠀financial⠀reports⠀and/or⠀balance⠀sheets for⠀the⠀Organization.

RESPONSIBLITIES:

• Greet and⠀welcome⠀guests⠀upon⠀arrival.
• Answer⠀telephones,⠀direct⠀calls, and⠀take⠀messages.
• Guide⠀visitors⠀to the⠀appropriate⠀person and⠀office.
• Oversee⠀schedule⠀for⠀conference⠀rooms and⠀company⠀vehicles.
• Communicate⠀with⠀visitors,⠀employees,⠀and⠀vendors.
• Ensure⠀reception⠀area is⠀tidy and⠀presentable⠀at all⠀times.
• Inventory,⠀order and⠀manage all⠀office and⠀other⠀general⠀supplies⠀needed.
• Inventory,⠀order and⠀manage all⠀break room⠀supplies.
• Stock,⠀organize⠀and neaten⠀all break⠀room and⠀copy room⠀areas⠀throughout⠀the⠀day
• Open,⠀sort, and⠀route⠀incoming⠀mail and⠀prepare⠀outgoing⠀mail.
• Type,⠀format,⠀proofread,⠀and edit⠀documents.
• Prepare⠀meeting⠀agendas,⠀attend⠀meetings,⠀and record⠀and⠀transcribe⠀minutes.
• Oversee⠀shipping⠀and⠀receiving⠀of all⠀packages⠀for the⠀organization⠀using the⠀Notify⠀Tracking⠀system.
• Maintain⠀office⠀security⠀by⠀following⠀safety⠀procedures⠀and⠀controlling⠀access via⠀the⠀reception⠀desk⠀(monitor⠀logbook,⠀issue⠀visitor⠀badges).
• Support⠀game day⠀hiring⠀activities⠀including⠀support of⠀application⠀process⠀and game⠀day⠀badges.
• Provide⠀general⠀administrative⠀support as⠀needed.
• May⠀be asked⠀to perform⠀basic⠀accounting⠀activities⠀under⠀supervision.
• Other⠀duties as⠀assigned.

QUALIFICATIONS:

• Proven⠀work⠀experience⠀as a⠀Receptionist,⠀Front⠀Office⠀Representative⠀or similar⠀role
• Proficiency⠀in⠀Microsoft⠀Office
• Hands-on⠀experience⠀with⠀office⠀equipment
• Professional⠀attitude⠀and⠀appearance
• Solid⠀written⠀and verbal⠀communication⠀skills
• Ability⠀to be⠀resourceful⠀and⠀proactive⠀when⠀issues⠀arise
• Excellent⠀organizational⠀skills
• Multitasking⠀and⠀time-management⠀skills,⠀with the⠀ability to⠀prioritize⠀tasks
• Customer⠀service⠀attitude
• QuickBooks⠀and⠀bookkeeping⠀experience⠀a plus