Administration

Meeting⠀preparation,⠀organization⠀and set up⠀for Team⠀leads,⠀personnel⠀teams and⠀external⠀customers.

Interface⠀with⠀senior and⠀high level⠀customer⠀personnel⠀on behalf⠀of the⠀Team⠀leads.

Produce⠀information⠀by⠀transcribing,⠀formatting,⠀inputting,⠀editing,⠀retrieving,⠀copying,⠀and⠀transmitting⠀text,⠀data, and⠀graphics.

Conserve⠀Team⠀lead’s⠀time by⠀reading,⠀researching,⠀and⠀routing⠀correspondence;⠀drafting⠀letters⠀and⠀documents;⠀collecting⠀and⠀analyzing⠀information;⠀initiating⠀telecommunications.

Maintain⠀Team⠀lead’s⠀appointment⠀schedule⠀by⠀planning⠀and⠀scheduling⠀meetings,⠀conferences,⠀teleconferences,⠀travel and⠀expense⠀reports,⠀set-up for⠀customer⠀meetings⠀to include⠀food and⠀beverage⠀ordering,⠀and⠀assemble⠀meeting⠀material⠀packages.

Assist⠀with⠀monthly⠀reports⠀and⠀program⠀deliverables

Oversee⠀program⠀indocing⠀of new⠀personnel

Welcome⠀guests and⠀customers⠀by⠀greeting⠀them, in⠀person or⠀on the⠀telephone;⠀answering⠀or⠀directing⠀inquiries.

Maintain⠀customer⠀confidence⠀and⠀protect⠀operations⠀by keeping⠀information⠀confidential.

Work⠀with⠀office⠀administration⠀staff to⠀ensure⠀strong⠀team⠀office⠀efficiency.

Required Skills

Required Experience

8-10 years’ experience as Administrative Assistant.

5 years’ experience working with government customers.

Strong English language skills.

Excellent proficiency with Microsoft Office Products (Word, Excel, and PowerPoint) and must be Internet savvy.

Willing to learn additional software products, i.e. Microsoft Visio, Microsoft Project, Adobe Photoshop.

Strong attention to detail.

Able to interface with senior management, employees and customers in a highly professional manner.

A self-starter, willing to take ownership of projects and processes.

Able to handle multiple projects simultaneously, work within tight deadlines, and be willing to do what it takes to get the job done.