Accounts Payable Assistant

The Accounts Payable Clerk is responsible for ensuring the timely and accurate entry, audit, and processing of various financial transactions, including vendor invoices and expense reports, in compliance with firm policies. This role reports to the Accounts Payable Supervisor and plays a crucial role in maintaining smooth and efficient accounts payable operations.

Key Responsibilities:

• Invoice and Expense Report Processing:

  • Enter and audit vendor invoices to ensure timely and accurate payment, adhering to firm policies.
  • Code transactions to the general ledger and client/matter accounts.
  • Request approvals for invoices, check requests, and expense reports; follow up as necessary.

• Payment Batch Review:

  • Review payment batches prior to disbursement to ensure accuracy.

• Excel and ERP Management:

  • Use Excel to manipulate and upload complex vendor invoice details into the ERP system.
  • Create reports and conduct analysis using ERP and Excel as requested.

• Reimbursement Processing:

  • Process and audit reimbursements for firm personnel using Chrome River Expense software.

• Vendor Communication:

  • Investigate vendor inquiries, including reviewing vendor statements and responding to emails and phone calls.

• Month-End Procedures:

  • Perform month-end closing procedures to ensure all accounts payable transactions are complete and accurate.

• Miscellaneous Administrative Support:

  • Assist with other projects and responsibilities as directed by the Accounts Payable Manager and Supervisor.

Qualifications:

• Experience:
  • Prior experience in high-volume accounts payable is essential.
  • Experience with computerized AP systems, particularly Chrome River Invoice/Expense, is preferred.
• Skills:
  • Intermediate proficiency in Excel to manipulate and upload large datasets.
  • Strong attention to detail and organizational skills.
  • Ability to understand and process complex cost transactions.
  • Strong interpersonal communication skills and analytical abilities.
  • Ability to maintain confidentiality and exercise discretion.
  • Ability to work effectively under pressure, managing multiple tasks with competing deadlines.